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County to adopt Paylocity payroll system; ARPA funds to cover implementation
Summary
County staff recommended and the board approved switching the county’s payroll system to Paylocity; implementation will begin April 1 with ARPA funds used to cover implementation costs and budget adjustments planned for the remainder of the year.
The Board approved moving the county payroll and human-resources platform from the incumbent provider to Paylocity after staff evaluations and demonstrations.
Mister Mosley (staff) summarized a multi-month vendor review process against four criteria: public-safety timekeeping integration, responsive customer service, enhanced user experience and integrated HR functions. Staff tested three vendors in about 20 meetings; Paylocity scored best on cost, functionality and customer-service responsiveness. Mosley reported Paylocity’s annual cost compared favorably with the county’s current ADP cost and that Paylocity includes certain HR modules at no additional charge.
Implementation is scheduled to start April 1 and will take about five months; staff said there may be a month of overlap with the old system to avoid paycheck disruptions. Implementation costs up to $28,500 will be paid from ARPA funds, and staff plans to budget the recurring costs in the upcoming fiscal-year budget. Paylocity representatives provided demos and references, and staff reported positive feedback from reference checks.
Commissioners approved the presentation and requested staff ensure a smooth transition for public-safety overtime/timekeeping integration and to hold vendors to training and support commitments during implementation.
