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Greenwood Parks and Recreation Board approves multiple use agreements, contracts and policies; purchase orders and partnerships cleared
Summary
At its March 4 meeting the Greenwood Parks and Recreation Board approved a series of use agreements, amended agreements, vendor and partnership contracts, equipment purchases and new child-abuse-prevention procedures. The board recorded aye votes for each item and approved forwarding the impact-fee study to the plan commission.
The Greenwood Parks and Recreation Board on March 4 approved a package of routine use agreements, amended agreements, vendor and partnership contracts, a turf/grounds equipment purchase and updated child-abuse-prevention procedures. Most items passed by unanimous aye votes from members who spoke during roll calls.
Votes at a glance (motions taken and approved during the meeting):
- Approval of minutes from the Feb. 4, 2025 meeting. Moved by Mr. Dietrich; seconded by Mr. Prost. Recorded votes: Mr. Prost — Aye; Mr. Dietrich — Aye. Outcome: approved.
- Use agreement: TNBA (National Basketball Academy) for Field House, June 16–July 14. Moved by Mr. Burke; seconded by Mr. Dietrich. Recorded votes: Mr. Dietrich — Aye; Mr. Berg — Aye; Mr. Prost — Aye. Outcome: approved.
- Use agreement: Rick and Burke (charity 5K and related event) at 300 Park Trails and Children, June 7. Moved by Mr. Burton; seconded by Mr. Prost. Recorded votes: Mr. Prost — Aye; Mr. Burton — Aye; Mr. Dietrich — Aye. Outcome: approved.
- Amended use agreement: Sertoma Club (LampFest and raffle provision). Moved by Mr. Burke; seconded by Mr. Dietrich. Recorded votes: Mr. Burke — Aye; Mr. Dietrich — Aye; Mr. Gross — Aye. Outcome: approved (amends prior 01/14/2003 agreement; adds raffle language in Section 9).
- Exclusive Field House rental: Edwards Electrical Mechanical for employee appreciation, Aug. 9. Moved by Mr. Burton; seconded by Mr. Prost. Recorded votes: Mr. Prost — Aye; Mr. Dietrich — Aye; Mr. Burton — Aye. Outcome: approved.
- Employee appreciation: Texas Roadhouse (Southport) reservation for Field House, March 24. Motion moved and seconded; recorded ayes by members present. Outcome: approved.
- Use agreement: Greenwood Band Parent Organization for grassy areas at Woodland Park for marching-band spectator party, Sept. 20. Moved by Mr. Burton; seconded by Mr. Dietrich. Recorded votes: Mr. Dietrich — Aye; Mr. Prost — Aye. Outcome: approved.
- Amended use agreement: "Scribe for Sarcoma" (amphitheater) — amendment clarifying vendor and parking-truck language and prohibiting food trucks in the community center parking lot. Moved by Mr. Burton; seconded by Mr. Prost. Recorded votes: Mr. Prost — Aye; Mr. Burton — Aye; Mr. Harrison — Aye. Outcome: approved (amendment changes paragraph D, section A).
- Vendor agreement: Main Street Sound for festival audio/lighting/staging, total $15,565.73. Moved by Mr. Burt; seconded. Recorded votes: members present announced ayes. Outcome: approved; cost to be recovered through SR/partnership funds.
- Partnership agreements/sponsorships: multiple partners approved (Sertoma Club stadium sponsorship; Jersey Mike's subs partnership; Aspen Creek Grill dugout partnership; Lanny Family Dentistry Fieldhouse sponsorship). Motions moved and seconded; recorded ayes by board members present. Outcome: approved.
- Equipment purchase: Kinney Machinery — Toro Workman, $12,399.44, for parks operations. Moved by Mr. Herbert; seconded by Mr. Provost. Recorded votes: members present announced ayes. Outcome: approved (funded in current budget).
- Services agreement: Mackie Construction — remove basketball and tennis courts at Westside Park, $32,825. Moved by Mr. Burton; seconded by Mr. Dietrich. Recorded votes: Mr. Duker — Aye; Mr. Burton — Aye; Mr. Prost — Aye. Outcome: approved. Contract includes removal of heads, asphalt and fencing; poles to remain for later work.
- Policies and procedures: Child-abuse-prevention policies and procedures for parks programs (citywide within parks programs). Moved and seconded; recorded votes: Mr. Dietrich — Aye; others recorded. Outcome: approved (policy changes are insurer-driven to address identified deficiencies).
- Contract addendum: CentOS (facility management vendor) — add towel service/towel-head service to existing contract. Moved by Mr. Berg; seconded by Mr. Burt. Recorded votes: Mr. Burt — Aye; other ayes recorded. Outcome: approved.
- Use of Greenwood Middle School by visiting/partner schools for tennis/practice (March 10–May 15, Mon–Thu). Moved by Mr. Dietrich; seconded by Mr. Prozzo. Recorded votes: Mr. Prozzo — Aye; Mr. Dietrich — Aye; Mr. Burton — Aye. Outcome: approved.
Several other routine items and foundation sponsorship agreements were also approved during the meeting; all motions recorded as carried by the chair.
What the votes mean: Most actions were approvals of event and facility use agreements, vendor/partnership contracts and operational purchases already budgeted or previously vetted by staff. The board also adopted updated child-abuse-prevention procedures and authorized staff to proceed with contract addenda and capital purchases.
Board members and staff identified follow-up items for implementation (contract execution, vendor coordination, and scheduling).
