Charleston committee approves six resolutions to buy 10 trucks under state contract

CHARLESTON — A Charleston committee approved six resolutions authorizing the purchase of 10 pickup and utility trucks from state-vetted contractors, the committee agreed during a routine procurement session.

The purchases, approved as resolutions 25-10 through 25-15, use pricing from a West Virginia competitive contract the city’s staff said was recently available. City staff told the committee some vehicles were budgeted in fiscal 2025, several were rolled over from 2024, and two originally were ordered in 2023 and later canceled by the vendor.

City staff described the buys as routine fleet replacements tied to a 10-year replacement cycle. “We rotate out every 10 years,” a city staff member said, and added that the purchases were “all under budget.” The staff member said the fleet manager used the state contract to secure competitive pricing.

The resolutions authorized the mayor and city manager to execute the purchases with two vendors named in the meeting: Stevens Auto Center and Matheny Ford. The items and prices stated at the meeting were: resolution 25-10, a 2020 Grama 2500 crew cab 4x4 for Parks and Recreation, $45,440; 25-11, one Ford F-150 SuperCab for Refuse, $42,790; 25-12, two Ram 2500 regular cab trucks for Spring Hill Cemetery at $41,990 each (total $83,980); 25-13, one Ford F-150 regular cab for the Street Department, $38,962; 25-14, two Ford Rangers for General Services and Traffic Engineering at $34,889 each (total $69,778); and 25-15, three 2500 regular cab trucks for Parks and Recreation, Traffic Engineering and Equipment Maintenance at $41,999 each (total stated as $125,970).

Taken together, the committee-approved line items in the meeting transcript total $406,920 based on the figures read into the record. City staff said those prices came from the state contract and that several line items were budgeted in prior fiscal years and rolled forward when procurement was delayed.

Each resolution was brought forward, a committee member moved approval, and the chair called for voice votes. For each item the chair asked, “All those in favor, say aye,” and the chair declared the ayes carried. The meeting record shows no roll-call tallies or named individual votes.

The committee did not debate the purchases beyond confirming they were replacements, budgeted and competitively procured. No member requested additional information or moved to table any item.

Votes at a glance: - Resolution 25-10 — Authorize purchase of 1 Grama 2500 crew cab 4x4 for Parks and Recreation from Stevens Auto Center; price stated $45,440; outcome: approved (voice vote; ayes declared). - Resolution 25-11 — Authorize purchase of 1 Ford F-150 SuperCab for Refuse from Matheny Ford; price stated $42,790; outcome: approved (voice vote; ayes declared). - Resolution 25-12 — Authorize purchase of 2 Ram 2500 regular cab trucks for Spring Hill Cemetery from Stevens Auto Center; price stated $41,990 each (total $83,980); outcome: approved (voice vote; ayes declared). - Resolution 25-13 — Authorize purchase of 1 Ford F-150 regular cab for Street Department from Matheny Ford; price stated $38,962; outcome: approved (voice vote; ayes declared). - Resolution 25-14 — Authorize purchase of 2 Ford Rangers for General Services and Traffic Engineering from Stevens Auto Center; price stated $34,889 each (total $69,778); outcome: approved (voice vote; ayes declared). - Resolution 25-15 — Authorize purchase of 3 2500 regular cab trucks for Parks and Recreation, Traffic Engineering and Equipment Maintenance from Stevens Auto Center; price stated $41,999 each (total stated $125,970); outcome: approved (voice vote; ayes declared).

The meeting concluded with a motion to adjourn. No further committee action or public comment on these items was recorded in the provided transcript.