Rogers County commissioners reject firearms-target bids, approve Axon contract and multiple grant and budget actions

The Rogers County Board of County Commissioners on Feb. 20, 2025, voted to reject all bids for Bid 2025-27, a target-range system for the sheriff’s firearms range, and authorized a separate solicitation for electrical and lighting work for the range (Bid 2025-30). The board also approved a five-year contract with Axon Enterprises Inc. for tasers, cartridges, training equipment, batteries and warranty coverage and completed a series of routine fiscal actions and grant closeouts.

The actions affect county procurement and public-safety equipment: commissioners voted to reject all previously received bids for the range-target system and instructed staff to reissue a bid for electrical and lighting infrastructure for the range. The board approved a five-year lease-purchase contract with Axon Enterprises Inc. totaling $241,462.50 over five years (about $48,292.50 annually) to provide tasers, replacement handles, cartridges, training equipment and warranty service; the contract is funded in part by a state grant discussed in the meeting.

Why it matters: the rejected target-system bids pause installation of the automated target equipment, while the approved electrical bid solicitation will fund conduit, poles and lighting to prepare the site. The Axon contract covers equipment used daily by deputies and includes training and a buy-back/credit provision for older devices, which county staff said will reduce up-front cost in the first year.

Key details and other business

- Firearms range procurement: The board carried a motion to reject all bids for Bid 2025-27 (target system). Commissioners then carried a motion to let Bid 2025-30 for electric and lighting work to prepare the site for a future target system, including conduit beneath concrete, target-system readiness and night lighting.

- Axon Enterprises contract: The board approved a five-year lease-to-own contract with Axon Enterprises Inc. for tasers, cartridges, training equipment, docking stations, batteries and warranty coverage totaling $241,462.50 over five years. County staff said some upfront costs will be reduced after Axon assesses current stock and applies buy-back credits for older units.

- Plat approval: The board approved the final plat for The Coves at Stone Canyon Phase 2 (case 2604), a private, gated addition in Owasso consisting of 13 lots; county oversight will cover construction and design but the county will not accept the private roads for maintenance.

- Surplus and auction: The board declared six county-owned items surplus under Resolution 2025-106 (three 2018 Ford F-150 SuperCrew trucks and three 2018 LED light/sound bars). The light bars will remain on trucks for county auction in Elk City; tool boxes and some lighting will be removed and transferred to replacement pickups.

- Grants and CDBG items: The board approved several Community Development Block Grant (CDBG) administrative and closeout items and authorized the chairman to sign desktop monitoring/closeout checklists and reimbursement claims, including: authorization to submit a drawdown for Claremore Economic Development invoice No. 1366 for $24,531.20 (CDBG-CV workforce scholarships and expenses); approval of a reimbursement claim covering July–December 2024 administrative expenses totaling $10,359.54 relating to 18465 CDBG-CV activity delivery; and project closeout checklist approvals for other CDBG projects noted on the agenda.

- FEMA and disaster-related updates: County staff provided a status update on pending FEMA disaster claims. Staff reported a finalized countywide debris project with an expected net county amount of $74,711.78 (subject to a 25% cost share of $56,033.84) and a donated-resources credit of $35,009.96 (federal cost-share credit $26,997.26). Staff said some debris projects are about 75% complete and recommended, and the board authorized, filing for a possible extension if necessary.

- Transfers, payroll and purchase orders: The board approved multiple transfers (including $6,000 from rentals/leases to visual inspection salaries and $27,300 from Sheriff's Service Fee M&O into AG SAFE Oklahoma Grant salaries pending reimbursement), approved February payroll, 71 blanket purchase orders totaling $209,950, and carried a resolution (2025-107) to pay purchase orders as presented.

- Executive session and real property: The board entered executive session under Oklahoma Statutes Title 25, Section 307 (subsec. 3)(b)(3) and (d) to discuss the purchase or appraisal of real property with the county attorney and staff present. After returning to open session the board announced there would be no action on the real-property matters at this time.

Votes at a glance (as recorded in the meeting)

- Reject all bids for Bid 2025-27 (target system for sheriff's firearms range): motion carried (Delozier: Aye; Hendricks: Aye; Burrows: Aye). - Let Bid 2025-30 (electric and lighting for firearms range): motion carried (unanimous as recorded). - Approve final plat: The Coves at Stone Canyon Phase 2 (case 2604): motion carried (recorded as approved). - Surplus disposal – Resolution 2025-106 (three 2018 Ford F-150 trucks and three 2018 LED light bars): motion carried (recorded as approved). - Approve CDBG desktop monitoring/closeout checklist for project 18550 (closeout): motion carried. - Authorize drawdown for Claremore Economic Development invoice No. 1366 ($24,531.20, CDBG-CV workforce): motion carried. - Approve reimbursement/drawdown for July–December 2024 administrative expenses ($10,359.54, 18465 CDBG-CV): motion carried. - Transfer funds ($6,000) to visual inspection salaries: motion carried. - Transfer funds ($27,300) for AG SAFE Oklahoma Grant salaries (temporary until reimbursement): motion carried. - Approve payroll (February): motion carried. - Approve 71 blanket purchase orders (total $209,950): motion carried. - Approve five-year Axon Enterprises Inc. contract ($241,462.50 total): motion carried (recorded as approved). - Payment of purchase orders – Resolution 2025-107: motion carried. - Enter executive session pursuant to OK Stat. Title 25 §307(b)(3) and §307(d): motion carried (entered at 9:24 a.m.); resumed at 9:54 a.m.; no action taken publicly on the real-property matters.

Meeting context and next steps: The meeting covered a mixture of procurement, equipment replacement, grant closeouts and routine fiscal business. Several items are contingent on future invoices, bids or state approvals (for example, final FEMA obligations and grant drawdowns). Staff indicated they will reissue the target-system procurement after revising the solicited scope and will proceed with the electrical bid to prepare the range site.