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Board approves agenda, minutes, consent items and January financials; hears facilities, transportation and audit updates
Summary
During the work session the board approved routine procedural items and reviewed operational reports including facilities, transportation, purchasing, school-activity audits and an informational emergency generator replacement bid.
Chair Jones called the work session to order and led routine governance actions. The board unanimously approved the meeting agenda, past meeting minutes (including a public hearing and the Feb. 11 minutes), the consent agenda and the January financial statements after Miss Clark presented the financials for board review.
Miss Clark presented purchasing and school activity reports for January and second-quarter FY25 activity reports; the board discussed audit recommendations affecting separation of duties and deposit handling at schools. Miss Clark said central office performs bank reconciliations and reiterated the district’s procedures requiring sponsors to obtain receipts when turning in activity funds.
Mr. Jackson presented facilities and transportation updates: the district’s on-time transportation delivery rate for January was 95 percent, the department reported 84 drivers on staff, four drivers in training and eight active driver applications under review. Board members requested the transportation report be included with Thursday materials and asked for monthly, school-level breakouts to track progress.
Facilities staff presented an informational item on emergency generator replacements at Joseph Martin Elementary and Nelson Golden Middle School. The district said the existing 30-year-old diesel generators were beyond service life; the recommended vendor from the recent bid opening was Charlton Electric with a low bid of $89,401.62, to be funded from ESPLOST. The board did not vote on that contract at the work session; the item was presented for review and scheduled to return for approval at a future meeting.
The board also reviewed the Horizons and tribunal reports and received an enrollment update from Dr. Ryan. After the standing reports, Chair Jones said the board would move into executive session for personnel, property and tribunal matters; a motion and second were made and the board recessed.
Motions recorded during the open session were procedural and carried with the board chair announcing "Ayes have it; motion carries," but roll-call vote counts were not specified in the meeting transcript.
