Committee recommends change order for emergency flood-related water and sewer repairs; forwards to finance

The Roswell Infrastructure Committee recommended a change order to purchase order PO22501332 to cover emergency water and wastewater repairs caused by recent flooding and forwarded the item to the city—s finance department for budget adjustment.

Staff described four repair locations and line items: Hondo Draw bypass (Hondo River sewer damage) for $462,259.59; Fourth Street manhole replacement for $65,323.31; Lee Street manhole replacement for $128,310.37; and Burundell River aerial sewer-line repair for $6,967.69. Staff said the total of those items is $662,861.05 and that funding would come from the maintenance and repair infrastructure GL 53014355-614020; a budget adjustment is required.

Naomi (last name not specified in the record) presented the request and said the work was performed under emergency procurement so it did not go out to bid. Committee members asked procedural questions about the original PO and timing; staff explained a small initial PO (reported as $200 to secure the work) was issued before work began and staff are now requesting a change order to reflect the actual emergency costs. The city—s engineering and inspection records were described as supporting the invoices.

Council members and staff discussed that the Hondo Draw work continued into January and that a further invoice might arrive for final cleanup. Staff also said the city has sought emergency funding from New Mexico Economic Development (New Mexico ED) and estimated a larger emergency scope (a $1,040,000 estimate for Hondo River work) that could be eligible for loan forgiveness; staff said those emergency grant/loan discussions were ongoing.

A motion to recommend the change order and forward it to finance carried by voice vote; the chair announced the item would go to finance for processing and budget adjustment.