Finance committee approves a package of budget adjustments, procurement and emergency repairs (votes at a glance)

At its Feb. 6 meeting the Roswell finance committee handled a long consent calendar and a series of ratifications and purchase orders tied largely to flood response and capital work. Many items were placed on the council consent agenda or ratified by the committee with unanimous support.

Key committee actions (summary):

- Budget adjustment for FY2025 (resolution 25XX): The committee recommended adopting a budget adjustment that staff described as totaling roughly $4,000,002 in additional revenues and about $5,000,005 in expenses with internal transfers to align funds. The motion to recommend adoption was placed on the consent agenda and passed 5‑0 at committee.

- Disposal of flood‑damaged city assets (resolution 25XX): The committee moved to recommend disposal of city‑owned assets damaged or destroyed in the October 2024 flood. Staff said the list—provided in meeting packets—identified vehicles and equipment that departments determined to be complete losses; the motion to forward was approved 5‑0.

- Multiple emergency and capital procurements (consent agenda; all motions as recorded by the committee passed 5‑0 unless noted): ratification/authorization for Stantec (damage‑assessment services), PO for 20‑inch waterline repair (PO 22501743), purchase order to Sandbar Construction for citywide restriping (approx. $96,761), approval to extend natural gas infrastructure to the Roswell Air Center (New Mexico Gas Company PO ~$1.5M), HVAC planning and design at the police department (contract ~ $144,989), consolidated dispatch equipment purchase (~$345,229), two Class A pumpers (~$1.47M total) and a 100‑foot mid‑mount aerial platform (~$2.2M) for the fire department, and various emergency water/wastewater repairs (e.g., White Cloud/West Bland pipeline work; combined emergency POs ~ $910K and $369K on separate contracts). All these procurement items were recommended for the consent agenda or ratified in committee.

- NCAR/airport projects: The committee ratified professional services agreements for airport terminal improvements and the NCAR Triangle site survey (Moles & Corbin) and authorized associated appropriations; those items were placed on consent and passed 5‑0.

- Policy referral: The committee approved forwarding to the full council a resolution asking general‑fund departments to attempt to maintain 2% savings; that motion passed 3‑2 (see separate article on the debate).

Committee staff said many of the procurements use insurance proceeds, FEMA‑eligible projects or existing capital appropriations. Where full funding depends on FEMA public‑assistance approval or state legislative action, staff noted the items were structured to use available city funds first and seek reimbursement later.

Votes recorded in the committee were almost all unanimous on consent items (documented as 5‑0 in the meeting record) except the 2% savings referral which passed 3‑2. Where committee discussion cited dollar amounts, staff referenced agenda documents included in the meeting packet; the packet contains the detailed vendor quotes, PO numbers and budget line items for council review.