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Monona committee endorses edits to city emergency operations plan, forwards to council
Summary
The Monona Public Safety Committee voted to incorporate recommended edits to the city's emergency operations plan, including volunteer registration, mutual-aid references and a 12-hour reporting template, and will send the revised plan to the City Council for approval.
The Monona Public Safety Committee voted Feb. 26 to incorporate recommended edits into the city's emergency operations plan and forward the revised document to the City Council for approval.
Committee members said the changes add operational detail for volunteer registration, donation management, mutual-aid arrangements and routine reporting during a prolonged incident.
Committee member Neil (Staff member) presented the revisions and said the plan adopts a 12-hour reporting cadence used by Dane County: "The uniform disaster situation report ... gets updated basically every 12 hours with new information." He said the county is on the distribution list for that report and that information from the form would flow to state and federal partners, including FEMA, for large events. Resident Larry, who reviewed the plan and offered field experience from Wisconsin Emergency Management, urged formal volunteer sign-in and stricter scene security, citing past incidents in Manitowoc County and local flood events where records of who was on scene were incomplete.
The committee added language to better document volunteer registration and to consider transitioning site security from public agencies to private contractors once immediate emergency response ends. Neil said the plan will include a public-information checklist and an attached example of the uniform disaster situation report so staff and outside partners know what information will be tracked and shared.
Members discussed coordination with Dane County Emergency Management and said the city's plan is built to "bleed into" county operations rather than replace them. The committee also asked staff to attach or adopt state or county volunteer-registration forms where available and to confirm mutual-aid partners in a partners list included in the final document.
Committee members directed staff to keep the hazard analysis and recent FEMA/DNR floodplain and shoreland mapping tied to the plan; Neil said the city is obtaining GIS files so flood maps can be overlaid for public outreach. The committee discussed conducting a tabletop exercise this summer and using FEMA's independent-study incident-command modules for staff training.
Voice vote to incorporate the edits passed without recorded opposition. Members said a public, redacted version of the plan will be posted online and hard copies or electronic versions distributed to department heads if Council adopts the changes.
Officials also discussed other operational details to include in the final plan: a donation-management agreement with a qualified 501(c)(3) such as United Way, prearranged sheltering contacts (Red Cross, Salvation Army), and named human-services contacts to address evacuations affecting congregate facilities.
