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District seeks SiteLogic help to close PlanCon paperwork for 2017 high-school project
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Summary
Administrators proposed hiring SiteLogic consultant Darcy Brenner Smith to complete the district’s final PlanCon documentation for the 2017 high-school project; staff estimated up to 40 hours and a not-to-exceed fee of about $2,800.
Danville Area School District staff told the board they plan to engage Darcy Brenner Smith of SiteLogic to complete PlanCon closeout work related to the high-school project begun in 2017.
The PlanCon process determines the state reimbursement percentage for eligible capital expenses; staff said the district has not yet submitted its final PlanCon Part J documentation and that some project elements (for example, turf fields) are not eligible for reimbursement. The consultant has prior experience with PlanCon and the district’s staff said she estimated the closeout work could be completed in 20 hours but they requested a not-to-exceed engagement of 40 hours to avoid returning to the board if more time is required.
Doctor Mavis noted the proposed not-to-exceed fee would likely be “under $2,800” if the consultant’s estimate holds. Board members disclosed relationships: one member said she does consulting work for SiteLogic and abstained on that item.
Why it matters: completing final PlanCon paperwork is required to obtain any state reimbursements owed on eligible parts of the 2017 project; delays can affect the district’s capital accounting and reimbursements.
Next steps: staff asked the board to authorize the engagement at the not-to-exceed level so the consultant can start assembling documentation; staff also said architect sign-off and information from former project staff will be required and that the state may take several months to finalize any reimbursement adjustments.
Ending: staff will return with any finalized engagement contract and timeline as part of routine procurement and contract items.
