Board approves emergency water‑main repair change order and related administrative payment

The Sudbury Housing Authority approved a change order to cover emergency repair work to a water line connection flange that failed during construction work, and it authorized payment of related capital administrative fees.

Staff said the flange that connects the incoming water line to the building had been compromised; a repair that was supposed to take up to eight hours stretched to about 15 hours. The contractor performed an emergency repair to stop the leak, and staff recommended excavating and exploring the incoming line from the street because the line is original to the development and could require more extensive pipe work.

In the packet staff presented change‑order paperwork that initially showed a larger figure and then a revised amount; staff asked the board to approve the change order at the revised not‑to‑exceed amount identified in the paperwork. A board member moved to approve the change order (a not‑to‑exceed figure was read from the revised paperwork); another board member seconded. The board approved the motion by voice vote.

Staff said the repair will likely require a two‑invoice process (one for the work already completed and a second invoice for retainage) and recommended doing excavating work in the current fiscal year with the larger repair scheduled and bid for the next fiscal year. The board also approved paying capital administrative fees tied to the project and certified the related paperwork.

Ending: Staff will finalize the change‑order paperwork with the contractor, pursue the recommended excavation scope and, if required, bring bid documents for the larger repair to the board in the next fiscal year.