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Consultants present pavement-management proposal; council asks for example deliverables and recommends RFP
Summary
Engineering firm SEH presented a pavement-management program proposal that would inventory city streets, apply a nationally accepted pavement condition index, and produce five-year capital and maintenance scenarios. Council members asked for sample deliverables and discussed whether to issue an RFP.
Engineering consultants from SEH presented a pavement-management program to the Lincoln City Council Thursday and said the proposal would inventory city streets, calculate a pavement-condition index using nationally accepted methods, and provide five-year capital-improvement and maintenance scenarios.
"My name is Matt Shiel and this is Evan Marcia. We are with SEH," said Matt Shiel, who described the proposal as a planning tool to help the city prioritize maintenance and capital projects. He said the program would collect pavement profiles, construction timelines and condition data and then allow the city to model different funding scenarios.
Council members pressed for examples and for clarity on procurement. One councilor said an RFP would be appropriate "just for good due diligence" and asked to see a finished digital assessment from another city before deciding whether to proceed. SEH representatives said comparable work has been done for the regional MPO and the city of Bismarck and that SEH could provide sample reports and digital deliverables.
Consultants said the program can be scaled: a simpler rating (0–5) is possible, but the SEH proposal uses a more detailed, nationally supported pavement-condition modeling tool that can project the effect of varying funding levels on future road conditions. SEH emphasized that the program is intended to coordinate pavement work with underground utility planning to avoid repaving streets shortly after utility repairs.
Council discussion focused on procurement approach and deliverables: how specialized the work is, whether an RFP should specify deliverable examples, and whether the price (the proposal listed approximately $45,000) should be reduced by removing line items. Several council members said they did not want to remove items from the proposal and preferred to see full examples before deciding. SEH agreed to provide sample assessments early the following week; council members asked staff to add the item to an upcoming agenda for further review.
The council did not take formal action on the SEH proposal during the meeting; members asked staff to secure sample digital assessments, clarify procurement options (RFP versus direct procurement) and return with that information at a subsequent meeting.
