Committee presses vendor for payment portal, approves QR-code workaround to release flyers

Committee members told staff to proceed with flyer distribution even though the city’s dedicated payment-portal landing page was still in development. Staff said the vendor estimated a one- to one-and-a-half-week timeline for the portal. To avoid delaying flyers, the committee approved a plan to publish a QR code that temporarily redirects to the city’s existing payment page; staff will switch the QR to the new portal URL when it goes live.

Members described functional problems with the city’s legacy portal — namely, that the legacy site required buyers to type the final total and could result in incorrect payments — and said the new landing page will present event items, pricing and quantity fields so totals auto-calculate. Committee staff (Ashley and Kim) were assigned to ensure the landing page can be redirected to prevent a second printing run for flyers.

The committee also instructed staff to add registration forms on each flyer: golf scramble, fishing tournament and car show forms should mirror the golf registration layout with captain/team fields (the fishing form will use boat/captain fields and list four anglers). The captain’s meeting will be the registration cutoff for the fishing tournament; committee members said that is mandatory. Staff were asked to email finalized registration and prize amounts to the vendor and to the remote member who had difficulty hearing meeting audio.

Ending: Staff will publish flyers using the QR-code redirect, add registration forms to flyers, and update the QR link to the dedicated landing page when the vendor completes it.