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Committee accepts three-year emergency snow-control bids and discusses downtown snow-management plan
Summary
The Finance Committee recommended awarding as-needed emergency snow-control contracts to three bidders under a three-year, $100,000-per-year arrangement (total $300,000) and discussed coordination with downtown property owners and the DDA on sidewalk snow management and pile removal.
The Cheyenne Finance Committee on March 4 recommended City Council acceptance of as-needed emergency snow-control bids for a three-year term with a $100,000 per-calendar-year allocation (total contract cap $300,000 over three years), and discussed downtown snow-management coordination called for in the city's plan of development.
Vicky Nemechek of Public Works explained three bidders responded and that the city is recommending all three be on the rotation; the city calls contractors in order of lowest bid for an event. The contracts would be used when in-house crews are engaged elsewhere or in large snow events; Nemechek said a typical trigger would be snowfall in excess of 4 to 6 inches although lower thresholds could apply for high-wind events. She said no pretreatment is included in the contractor work.
Committee members asked who has authority to call contractors; Nemechek said the Street and Alley Division can call contractors directly. The committee moved to accept the recommended bidders (S and S Builders, Full Tilt and Knife River were named in the committee's recommendation) with a motion by Esquivel and second by Roybal; the committee took a voice vote and forwarded the recommendation to the March 10 City Council meeting.
Committee Chair and others also raised downtown-specific snow-management concerns. Jason Sanchez, Community Recreation and Events, said he has a meeting scheduled with the new Downtown Development Authority director to coordinate a sequence of actions for snow events: expect businesses to clear sidewalks to the gutter, allow Clean and Safe personnel to consolidate piles at block ends, then coordinate with Public Works and contracted firms to remove piles to the city's disposal site. Sanchez said downtown poses practical challenges because city code discourages placing snow in streets but downtown business properties may have no alternative. He said staff aim to finalize procedures after the Friday meeting with the DDA director and to implement the sequence once agreed.
The transcript records the contract caps, trigger thresholds, authority to call contractors and that pretreatment is not part of the contractors' scope. The committee's recommendation was to accept the bid pool and forward contract acceptance to Council.
