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Moore council declares wheel excavator surplus, approves $215,000 sale to Cleveland County and ordinance to permit sale; OKs $256,000 replacement purchase
Summary
The City Council on March 3 declared a Volvo wheeled excavator surplus and approved its sale to Cleveland County for $215,000, authorized purchase of a Volvo ECR145 FL5 crawler excavator for $256,000 under Sourcewell contract No. 011723BCE, and adopted Ordinance No. 106,425 to permit the sale required by the city charter.
The City Council on March 3 declared a Volvo wheeled excavator used by public works as surplus and authorized its sale to Cleveland County for $215,000. The council also approved purchase of a Volvo ECR145 FL5 crawler excavator from GW Van Kempel Company at $256,000 under Sourcewell Cooperative Purchasing Contract No. 011723BCE, and adopted Ordinance No. 106,425 to add a code section permitting the sale of surplus equipment over $25,000 under the city charter.
Public works staff told the council the wheeled excavator had been used for tasks such as digging near roads, replacing driveways and mowing right-of-way areas but had not performed as well as hoped for shaping drainage channels because it is rubber-tired rather than tracked. Cleveland County expressed interest in the wheeled excavator and offered the trade-in value. Staff said the city would use the proceeds from the sale and the county payment toward the purchase of the smaller crawler excavator.
Staff and council acknowledged a purchase-price difference of $41,000 between the trade-in proceeds and the replacement price; staff said that funds are available and that the city would return to the council for a budget amendment. The ordinance was presented by staff as necessary to comply with the city charter provision requiring a nonemergency ordinance for the sale of personal or real property valued over $25,000.
Council voted to declare the machine surplus, approve the sale and purchase, and adopt the ordinance. Roll-call votes as read on the record show yes votes from Rob Clark, Kathy Griffiths, Melissa Hunt, Sid Porter, Louie Williams, Adam Webb and Mark Ham on the motions. Staff said they will come back with a formal budget amendment to cover the $41,000 difference.
The staff presentation included the Sourcewell contract number and identified GW Van Kempel Company as the vendor for the replacement excavator; no financing plan beyond the noted budget amendment was provided in the meeting.
