Centerville City Council approves contract extensions, IT mutual-aid pact and ADA ramp bid; appoints planning commissioner

Centerville City Council on Monday approved a package of operational contracts, an IT mutual‑aid agreement and a construction bid while appointing a planning commissioner.

The council voted unanimously to: extend the city’s solid‑waste, green‑waste and recycling services contract with ACE Disposal for two years with a 5% rate increase in each of the two years; enter a multi‑jurisdiction IT mutual‑aid agreement that provides up to 40 hours of aid per participating city and directs staff to report back with estimated training costs under Section 10; approve a concessions‑use agreement with a local youth organization at a flat fee of $1 for the season term; and award the 400 East/First South‑to‑Pages Lane ADA Ped Ramp Replacement project to Albertsons Concrete and Construction for $260,300. The council also approved routine meeting minutes and appointed Gary Woodrow from the tree board to the planning commission.

The solid‑waste extension, presented by staff, follows the city’s 2018 five‑year contract that allowed two two‑year extensions. Staff told council the new two‑year extension would come with a 5% increase in year one and a 5% increase in year two; staff noted there had been no rate increases during the initial 2018 term and that earlier extensions had included larger increases (staff cited prior increases of about 7.1% and 3.3% in earlier extension years). A representative from ACE Disposal, Don Begley, addressed council and described equipment and labor pressures the company is seeing; the company said it would welcome discussions about the city taking ownership of recycling (blue) containers after the contract extension.

On the IT agreement, Lisa Bednarz (city staff) described a mutual‑aid arrangement developed by several larger cities to share IT personnel and technical resources during emergencies such as ransomware incidents. The agreement includes a provision (Section 10) that training opportunities may be jointly developed and that participating jurisdictions would “equally share in the costs and expenses of such training.” Council members asked staff to get clearer estimates of how training costs have been handled to date and to report expected per‑city or per‑person costs before the city commits to ongoing training expenses; council voted to approve the agreement and directed staff to return with cost details.

Haley Turner (parks staff) presented the concession‑use agreement offering community‑park concession use to a local youth football fundraising group (operating under the Use Conference/Viewmont youth football umbrella). Council approved the agreement with a token city fee of $1 for the season so the organization can operate concessions using volunteers; council and staff noted the group’s use is permissive (the organization is not contractually obligated to operate every game) and that any cancellation must be communicated in writing.

Public works staff presented the low bid of $260,300 from Albertsons Concrete and Construction for ADA curb‑ramp replacements ahead of a larger street reconstruction project; council voted to award the contract. Councilmembers asked staff to inventory existing ped ramps and follow up on a handful of locations where textured inserts or pavers have proven brittle or slick in winter conditions.

Votes (summary): yes 5, no 0 for each of the major items listed above. No roll‑call votes naming every member were recorded verbatim in the transcript; the meeting record shows unanimous affirmations by council members present.

The council directed several follow‑ups: staff to return with training‑cost estimates for the IT mutual‑aid agreement (Section 10), continued conversations with ACE Disposal about blue‑can ownership and longer‑term procurement, and a public accounting of ped‑ramp materials and longevity for future spec updates.

"We would like them to own our blue cans," a staff summary said in the discussion of the ACE contract, reflecting the vendor preference for long‑term service continuity; council asked staff to explore options during the two‑year extension. The motion to extend the waste contract and the other motions passed unanimously, and staff was instructed to return with the requested clarifications and cost figures.