City Council F&A committee approves agenda, minutes and claims report; staff to correct truncated claims printout

The City Council Finance & Administration Committee approved the meeting agenda and the minutes from Feb. 4 and Feb. 29, and accepted the claims report dated March 10 during a committee session. Finance staff said they would bring a separate item to correct a later claims printout that omitted two columns.

The committee chair said, “Are there any objections to approval of the agenda? Hearing none, we'll take the agenda as submitted.” The minutes for Feb. 4 and Feb. 29 were approved with no objections, and the committee likewise approved the claims report dated March 10 after no members raised concerns.

Finance staff explained the need for a subsequent correction to the record: “The 2 columns that were omitted from view was the invoice date and the check date, and then it was the last couple characters of the description that were out of view. So nothing is changing with the vendors, with the amounts, or any of the charges or totals.” The staff member also said, “Correct. Everything went through. Everything was paid appropriately.”

Committee members asked whether the omission affected payments; staff confirmed it did not change totals or vendors. The finance official said the printout cut off two rows in the agenda packet and that staff will bring an item forward to place the omitted columns back into the record for the affected meeting packets.

Separately, the committee reviewed the draft City Council regular meeting agenda for March 10, which includes a planning commission appointment, the Police Department 2024 annual report as an informational item, and a resolution accepting additional loan funding from the Department of Ecology. The committee noted the March 10 meeting may include multiple executive or closed sessions.

The committee adjourned after a motion and second; there were no objections recorded.