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Everett committee holds council travel expense rule for review, requests CFO language
Summary
Councilors discussed an order to align council travel expense rules with city travel policy and voted to keep the matter in committee for two weeks so the CFO can provide standard travel‑policy language.
At the same Feb. 24, 2025, meeting, the committee considered an order sponsored by Councilors Stephanie Smith, Robert Van Campen and Stephanie Mahans to amend city council rules governing preplanned travel expenses and carpool fees.
Councilor Stephanie Smith told the committee the change is intended to align council expense processing with the city's central travel policy and procurement practices, reduce the use of personal cards and reimbursements, and allow use of a city Citi card so the city can recover vendor rebates. "We're not stopping anything — we're just making it more in line with the city policy," Smith said.
Smith asked to keep the order in committee while the city’s chief financial officer supplied the specific travel‑policy language and procedures to incorporate into the council rules. The committee approved holding the order until the next meeting, a motion that carried on an aye voice vote.
Action: Motion to hold the item in committee until the next legislative affairs meeting, pending CFO language; motion seconded and approved by voice vote.
Next steps: CFO to provide the standard travel‑policy language and any procurement steps needed to implement council use of the city card; the committee will revisit the order at its next meeting.
