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Ames City COTA approves minutes, grant documents and calendar; notes member departure
Summary
At a regular meeting, the Ames City COTA approved Jan. 6 minutes, annual grant paragraphs, fall 2024 final grant reports and fall 2025 application/report forms, set next-year calendar dates and noted one member will step down at the end of the term.
The Ames City COTA approved a series of routine agenda items, including the Jan. 6 meeting minutes, annual grant paragraphs, final reports for the fall 2024 special project grants and the fall 2025 grant application and report forms, and adopted a calendar for the July 2025–June 2026 fiscal year.
The approvals, taken by voice vote during the meeting, also included adoption of application deadlines and workshop dates for the next grant cycle. Board members discussed a minor website issue in one final report and noted a member’s upcoming departure at the end of the current term.
The actions clear paperwork needed for the commission’s grant cycle. The calendar approved as presented lists the fiscal year as July 25 to June (2026), with applications opening Aug. 11 and a workshop scheduled for Sept. 8 (the second Monday of that month). Applications are due on Sept. 17. Members also reviewed final reports for the fall 2024 special project grants before approving them and approved the fall 2025 application and report forms, which were unchanged except for updated dates.
During review of one final report, board members noted that the Ames Coral Society website includes a broken link to a photographer’s site; members said the issue does not affect the grant approval but recommended the society correct the link.
The commission discussed the City Council budget wrap-up scheduled for Feb. 11; members said at least one commission member should attend as an observer in case council members have questions about the commission’s grant recommendations. The wrap-up is set to begin at 5:15 p.m., and attendees were advised they do not need to remain for the entire council meeting.
Members also confirmed there will be no COTA meeting in March because this meeting was the last of the current membership term; the next COTA meeting is scheduled for April 7, 2025. One member stated this meeting would be their final meeting owing to a conflict with other commitments.
Votes at a glance — approve/voice vote: Approve Jan. 6 minutes; approve annual grant paragraphs as written; approve fiscal-year calendar (July 25–June 2026) and specified application/workshop dates; approve fall 2024 special project grant final reports; approve fall 2025 grant application and report forms (verbiage unchanged, dates updated).
Meeting logistics: members noted calendar and form date discrepancies were resolved (some participants were looking at an older document), and staff confirmed no substantive changes beyond date updates. The chair closed the meeting after routine business.
