Pingree Grove board approves consent agenda, field-license deal and communications app; road resurfacing pay approved

Pingree Grove’s Village Board on March 3 approved several routine and programmatic items, including the consent agenda (minutes, a warrant list and a pension‑board appointment), a five‑year public field license for Northwest Little League, a 12‑month subscription to the GoGov mobile communications app and final contract closeout items for the 2024 Motor Fuel Tax (MFT) road resurfacing program.

Why it matters: These votes commit the village to short‑term operational actions (billing and payroll warrants, a software subscription and a maintenance agreement) and complete final payments for a public works project. One separate agenda item — an amendment extending the village’s license for potential park improvements on Forest Preserve property — was discussed at length and tabled for further negotiation.

Most important votes and motions at a glance

- Consent agenda: Approved. The consent agenda included approval of minutes from the Feb. 18, 2025 village board meeting; approval of the warrant list dated March 3, 2025 in the amount of $264,447.17; and the appointment of Scott Riddle to the Police Pension Board. Motion to approve the consent agenda was made and seconded and passed on roll call (Trustee Tarnow, Trustee Peony, Trustee Hirschbein, Trustee Carey, Trustee Hall voted Yes; Trustee Hague did not record a vote on the roll call as called).

- Public field license agreement with Northwest Little League: Approved. The board approved a five‑year license (with an option to extend by agreement) allowing Northwest Little League to use and maintain two fields in Parkside. The agreement states the two Parkside fields would remain open to the general public when not in use by the league, and allows village use and other permitted users provided fields are returned in the granted condition. Motion carried on roll call (Trustee Peony, Trustee Turner, Trustee Hall, Trustee Carey, Trustee Hirschbein voted Yes; motion recorded as carried).

- GoGov mobile app purchase: Approved. The village approved a 12‑month subscription to GoGov for citizen notifications at $4,800 for the year. Staff said the app would supplement existing communications (Facebook, quarterly newsletter, website) and allow real‑time updates and optional bill‑pay links. Motion carried on roll call (Trustee Hirschbein, Trustee Hall, Trustee Peony, Trustee Tarnow, Trustee Carey voted Yes; motion recorded as carried).

- 2024 MFT road resurfacing final change order and pay application: Approved. Change Order No. 1 reduced the contract price by $133.96 to reconcile estimated versus actual material quantities. The board also approved Pay Application No. 2 for $79,313.76 to close out the 2024 MFT program. Motion passed on roll call (Trustees voting Yes included Hall, Kerrey, Turner, Peony, Hirschbein; motion recorded as carried).

- Pingree Grove Community Park license amendment (Forest Preserve District of Kane County): Tabled. The board discussed a proposed second amendment to a February 2014 license that would extend the village’s permission to construct park improvements on Kane County Forest Preserve property. Staff said the amendment would extend the license term (the existing term was described as far in the future) by 25 years to 2050, would not obligate the village to build the park, and would replace the old preliminary plan with a new preliminary plan. Several trustees raised concerns about investing village funds on land owned by the forest preserve and asked staff to return to the Forest Preserve District to negotiate a longer term (50 or 100 years) or other partnership terms. Trustees voted to table further action and directed staff to reopen negotiations with the forest preserve.

Roll‑call and procedure notes: Each motion was made and seconded per standard practice and carried or was tabled per the roll calls conducted on the record. The meeting produced no recorded dissenting votes on the items that passed; the forest preserve amendment was not voted up or down but tabled for additional staff negotiation.

What’s next: Staff will return with additional negotiation outcomes on the Forest Preserve license; the village will implement the GoGov subscription and move forward with closing out the MFT project paperwork with IDOT.