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Board signs reevaluation contract; staff clarifies software conversion and sketches cost
Summary
The board authorized signatures on a reevaluation contract with KRT. Members and staff discussed data conversion to new property software (Avatar), the manual sketch conversion for about 2,000 properties, and who will perform that work and at what cost.
Brentwood officials authorized signing a reevaluation contract with KRT after staff confirmed the agreement had been reviewed and returned by the Division of Revenue Administration (DRA).
Why it matters: The contract will be used in the town’s ongoing reevaluation work and must reflect any additional costs caused by a software transition to Avatar, including converting property sketches that do not migrate automatically.
What was discussed: Andrea (town staff member) said Rob from KRT sent the contract and that DRA had reviewed and returned it. Board members focused on a possible upcharge tied to converting building “sketches” — the small outline drawings of structures that do not automatically transfer in the move from Patriot to Avatar. Andrea said Avatar may be able to perform that sketch work more cheaply and that KRT’s current contract language lists the originally quoted amount of $155 (currency unit context: quoted number appears as 155 in the contract packet) and retainage terms. Andrea summarized the conversion challenge: “somebody needs to manually input sketches for all 2,000 properties in Brentwood.”
Board action: After confirming the packet and the most recent contract version were in the board packet, members moved to sign the document; the chair called for a motion and voice vote. The transcript records the board voting in favor and authorizing signatures.
Next steps and clarifications: Staff said they will confirm whether KRT will perform the sketch conversion or whether Avatar will do that work, and ensure any additional charges are clearly reflected in the final contract before execution.
Ending: With clarification requested about the sketch conversion and costs, the board authorized signatures to finalize the contract as reviewed by DRA.
