DuPage County Transportation Committee approves fleet parts, fuel and design contracts and two change orders

The DuPage County Transportation Committee approved a series of procurement contracts, two contract amendments, and an intergovernmental agreement during a public meeting that included roll call but no public comments.

The committee approved contracts to supply transmission parts and repair services, two enclosed trailers, Cummins engine repair and replacement parts, and gasoline and diesel fuel for the Division of Transportation and Public Works. It also approved two contract amendments—one to add vertical lifts in fleet maintenance and one to increase funding for design-phase engineering on Naperville Road—and accepted an intergovernmental agreement with York Township Road District for the township’s 2025 road maintenance program. The committee received and placed on file a sole-source annual software maintenance agreement.

Why it matters: the approvals fund routine operations for DuPage County’s transportation fleet and advance a roadway improvement project and township-maintained road work without county cost. The decision to accept a sole-source maintenance contract was made under a statutory procurement exception cited in the meeting.

Most important approvals

Committee members approved the following procurement and contract actions by voice vote. The meeting record lists five members present during roll call (Covert; Garcia; Oza; Ponotory; Zane). All listed votes were recorded as voice “Aye.”

- Contract 250557 — King Transmission Company: award to furnish and deliver transmission parts and repair services for the Division of Transportation for the period 04/01/2025 through 03/31/2026, with a contract total not to exceed $15,000 per renewal option under bid award 24-15-DOT. Outcome: approved.

- Contract 250564 — Lake County Trailers: award to furnish and deliver two enclosed trailers to the Division of Transportation for 03/04/2025 through 11/30/2025 for a contract total not to exceed $29,544 (lowest responsible bid). Outcome: approved.

- DTP 0013 25 — Peterbilt, Illinois (doing business as JX Truck Center Elmhurst): award to furnish and deliver Cummins engine repair and replacement parts for the Division of Transportation for 04/01/2025 through 03/31/2026 for a contract total not to exceed $80,000 per renewal option under bid award 24-10-DOT. Outcome: approved.

- DTP 001425 — Al Warren Oil Company: award to furnish and deliver gasoline and diesel fuel as needed for the Division of Transportation and Public Works for 04/01/2025 through 03/31/2026 for a contract total not to exceed $1,750,000 per renewal option (allocation noted in the record as $1,000,000 for DOT and $750,000 for Public Works). Outcome: approved.

Change orders and amendments

- Amendment 250577 to DTP 002224 (Energy City Corporation, doing business as “grama them up equipment distributors” in the meeting record): increase to install eight vertical rise lifts for fleet maintenance, increasing the contract by $41,320 (a 5.37% increase). The meeting record attributes the increase to unforeseen overhead conduit and electrical wiring replacement work required to complete installations. Outcome: approved.

- Amendment (recorded as 20565) to resolution DTP 0241B20 — V3 Companies, Limited: increase of $165,425.30 for professional design phase 2 engineering services for improvements along County Highway 23 (Naperville Road) from Warrenville Road to Ridgeland Avenue, producing an amended contract total of $798,648.21 and a cumulative increase of 36.19%. Outcome: approved.

Intergovernmental agreement

- DTR 225 — Intergovernmental agreement between DuPage County and York Township Road District for the York Township 2025 Road Maintenance Program, section 2,509,001. The meeting record states “no county cost.” Outcome: approved.

Other procedural items

- The committee voted to permit eligible members to attend the meeting by video or teleconference for reasons related to personal injury, illness or disability, employment, business of the board, family or other emergency, or unexpected childcare obligations. Outcome: approved by voice vote.

- Minutes of the February 18, 2025, Transportation Committee meeting were approved by voice vote.

- The committee moved to combine procurement items a through d for consideration and voted to approve the combined set. Outcome: approved.

Sole-source software maintenance

- Item 205544 — Harris Govern: the committee received and placed on file a contract purchase order for annual software maintenance and support services for the period 04/01/2025 through 12/31/2025 for a contract total not to exceed $15,891.75 (recorded allocation: Building and Zoning $8,829.00; Division of Transportation $5,297.27; Public Works $1,760.55). The action was recorded as a receipt and placement on file and was described in the meeting record as sole source under “ILCS 10 22 c” (the procurement exception cited in the transcript). Outcome: received and placed on file.

Meeting context and process notes

- Roll call named five committee members as present (Covert; Garcia; Oza; Ponotory; Zane). There were no public comments during the meeting.

- The record shows voice votes with affirmative responses (“Aye”) and no roll-call tallies for individual items; the transcript does not record any dissenting votes or abstentions.

- Several items included specific contract numbers, bid awards, renewal-option language, and contract periods as noted above; those details were recorded verbatim from the meeting transcript.

What the meeting did not include

- The transcript contains no substantive public comment, no discussion of alternate suppliers or competitive-bidding protests, and no presentations with technical detail. The meeting record did not specify the next meeting date.

The committee adjourned following the votes.