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Clerk-Treasurer reports 2024 annual financial report complete; flags staffing and appropriation cleanup
Summary
Clerk-Treasurer Shirley reported the 2024 annual financial report (AFR) is complete and published, described the city accounting team of four desks and 37 bank accounts, and said appropriation-line adjustments and fund cleanups will be presented as ordinances in coming weeks.
Clerk-Treasurer Shirley told the council that the 2024 Annual Financial Report is complete, published as required, and has been uploaded to the Indiana Transparency Portal (Gateway). She outlined the city accounting structure and said staff will bring ordinances to adjust appropriation lines and open or close funds as needed.
Shirley described four functional desks in the clerk’s office: payroll (handling nearly 200 employees and pensioner payments), accounts payable (processing roughly 600–1,000 disbursements monthly), accounts receivable/executive assistance (handling incoming funds, internal transfers and document uploads), and bookkeeping/auditing (reconciling 37 bank accounts and uploading records to the State Board of Accounts via Gateway). She praised staff members by first name: Shannon (payroll), Madeline (accounts payable), Tom (accounts receivable/executive assistant) and Melissa (bookkeeper/auditor).
She said the 2023 audit materials were recently submitted to the State Board of Accounts and that auditors are expected to return for the 2024 audit in June. Shirley said some appropriation lines in the 2025 accounting are not yet aligned, which she attributed to year-end close timing; she said she will work with staff (including Mindy) to prepare ordinances for necessary transfers and fund openings/closures.
The clerk emphasized the Gateway portal as a public resource for financial documents and said staff are working on policies and structure for the violations bureau. Council members thanked Shirley and complimented staff.
Shirley also said the city is live with 2025 accounting and spending and that some budget cleanups are routine following year-end close. She asked council to expect ordinances that open, close or reallocate funds in coming meetings. She did not present any ordinances for immediate council action at this meeting.
