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Commission approves unified complaint numbering and updated review form; quarterly summary request tabled
Summary
The oversight commission approved a sequential complaint‑numbering proposal for cross‑referencing police‑filed and commission‑filed complaints and adopted an updated information‑manager review form; a motion to require quarterly summaries of completed complaint reviews was moved but tabled for further discussion.
The Ann Arbor Independent Community Police Oversight Commission approved a proposal to unify complaint numbering and adopted an updated information‑manager review form during its February meeting.
Information managers proposed a sequential numbering scheme prefixed with CC (citizen complaint), including the two‑digit year, a three‑digit sequence and a suffix indicating filing source (IC for commission, PD for police department). Commissioners said the format (for example, CC‑25‑001‑IC) will make it easier to reconcile complaints filed directly with the commission and those filed through the police department.
The commission also approved an updated complaint review template for information managers that mirrors how materials arrive from the police department. Commissioners said the change should streamline reviews and reduce clerical friction when copying allegations, findings and recommendations from police files into the commission’s report form.
Commissioners discussed regular reporting of completed complaint reviews to the full commission. A motion to require information‑manager quarterly reports (a summary of completed complaint reviews) was moved, seconded and debated; commissioners asked staff to prepare a sample report from SharePoint before committing to the format and frequency. The motion for quarterly reporting was tabled to the next meeting pending a demonstration of available summary data.
Motions recorded in the meeting transcript show the numbering proposal was moved, seconded and approved; the updated information‑manager form was moved, seconded and approved; the quarterly reporting motion was moved and then tabled for follow‑up.
