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Commission approves multiple highway contracts, microsurfacing project and state flood‑reimbursement agreement
Summary
The Lincoln County commission approved a series of highway and maintenance contracts — including a $951,596.22 microsurfacing project — awarded several material bids, and authorized execution of an amended SD DOT emergency relief reimbursement agreement tied to June 2024 flooding.
The Lincoln County Board of Commissioners on Feb. 25 approved a package of procurement awards for road materials and services, accepted low bids on multiple highway maintenance items and authorized the chair to sign a modified agreement with the South Dakota Department of Transportation for emergency relief reimbursements linked to June 2024 flooding.
Highway Superintendent Terry Flight summarized the bidding results and recommended awards to the low bidders on each item. The board approved the recommendations by individual motions and roll‑call votes.
Major awards and approvals recorded at the meeting included: - Crushed concrete: award to Knife River at $10 per ton (two bidders). Vote: approved; Commissioner Landeen abstained on this item. - Cutting edges (plow and rubber flex blades): awards to DMC WareParts — carbide plow blades at $230.72 each and rubber flex blades at $360 each. Vote: approved unanimously. - Fuel (diesel and ethanol gasoline): award to Kohl’s Petroleum at $2.47 per gallon for each fuel type. Vote: approved unanimously. - Magnesium chloride (de‑icing/brine feedstock): award to Dustbuster Enterprises LLC at $1.52 per gallon. Vote: approved unanimously. - Hot‑mix asphalt: low bid from Knife River at $68 per ton and a competing $69 per ton bid from Merle and Roy’s; the superintendent recommended awarding to both suppliers with the county to use Knife River unless production or scheduling required use of the other plant. Vote: approved; Commissioner Landeen abstained. - Microsurfacing (2025 microsurfacing project): award to Asphalt Surfacing Company in the amount of $951,596.22. The project covers about 15 miles of roadway and the engineer’s estimate was about $240,000 higher than the low bid. Vote: approved unanimously. - Quartzite riprap: award to Knife River at $30 per ton for Class A, B and C. Vote: approved; Commissioner Landeen abstained. - Rock salt (with delivery): award to Blackstrap, Inc. at $81.24 per ton. Vote: approved unanimously. - Weed‑control chemicals: multiple awards — Nutrient Solutions for Tordon ($48.88/gal; $122.20 for 2.5 gal), VanDeest (after tie break) for Milestone ($290/gal; $725 for 2.5 gal), and Hefty Seed Company for Freelex ($3,250/gal; $8,125 for a 2.5‑gallon tote). Vote: approved unanimously. - 2024 June flood emergency relief: authorized the chair to execute a modified agreement with the South Dakota Department of Transportation to clarify Section 4 language for previously identified projects; no dollar amounts changed. Vote: approved unanimously.
On the hot‑mix asphalt recommendation, Flight explained logistical considerations: Knife River operates west and east plants in Sioux Falls and the county will use Knife River’s west plant until it is unavailable, at which time the county may source asphalt from Merle and Roy’s at Exit 71 to reduce haul time and increase daily truck rounds.
Some motions recorded abstentions by Commissioner Landeen on a subset of aggregate and quarry awards. All other commissioners voted in favor of the listed awards.
Consent‑agenda follow‑ups: two consent items moved to regular business after public comment. Linda Montgomery, a Fairview resident, asked whether the county limits the number of medical cannabis establishments; county staff and commissioners said no numerical local limit is in place and that zoning—rather than a numeric quota—applies. The board approved the renewal form for Pure Bliss Farms LLC (cultivation) and later approved a contract with ClearGlove clarified to be $26,625 per year billed annually for a three‑year term.
The board’s approvals signal an active construction and maintenance season: Flight said the county plans roughly 15 miles of microsurfacing and about seven miles of hot‑mix paving this year, requiring increased production and hauling logistics.
Public comment on flood response and emergency management also took place during the meeting; the commission later approved a separate motion to accept Harold Timmerman’s emergency‑management update and proceed with planned notification system implementation work (no separate procurement was approved at that time).
