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Commissioners approve application for $125,000 congressional‑directed funding to replace county servers; grants update reports award status

2470373 · February 24, 2025

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Summary

The board voted to approve an application for $125,000 in congressionally directed spending to replace 15 servers serving multiple county departments; staff also reported recent payments, an HVAC grant near completion, and an informal RSAT award pending a contract.

At the outset of the meeting county staff requested support to apply for congressionally directed spending of $125,000 to replace 15 servers that support multiple county departments, including the county attorney's office and adult diversion/pretrial services.

Kara Coffey (county staff) said the request would cover hardware, software and five years of technical support and that the existing scale‑computing cluster was identified as end‑of‑life. Tom (IT staff) explained the difference between servers and individual desktops, saying servers "allow for files as well as domain controllers, authentication" and support entire departments rather than individual machines. Coffey said the county plans to keep the request under guidance thresholds to avoid larger requests being deprioritized.

A motion to approve the application was made and seconded; commissioners voted by voice to approve the request. No roll‑call vote count was provided on the record.

In a grants management update, staff told commissioners that funds requested by finance for the congressionally directed spending had been received that week and that the county is processing the award so it can pay for the equipment. Staff also reported the energy efficiency and conservation block grant (HVAC upgrade at the nursing home) is nearly complete and that an informal approval had been received for an RSAT (Residential Substance Abuse Treatment) award but a contract had not yet been executed; staff said they would return to the Board when the contract was in hand.

Staff also reviewed prior congressional‑directed requests (mobile data terminals and a greenhouse project) noting some past requests were declined and that the county aims to keep current requests in the recommended size range.