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Council awards five-year pavement management services contract to Century West Engineering
Summary
The council approved a master engineering contract for a five-year Pavement Management Program (PMP) with Century West Engineering; staff will authorize individual task orders under the master contract and may choose an electronic road-scanning option for a more complete inventory.
Roseburg City Council authorized staff to execute a five-year master engineering contract for the city’s Pavement Management Program (PMP) with Century West Engineering, the firm that scored highest in the city’s qualifications review and interview process.
The contract will run through Dec. 31, 2029, if not renewed, and individual task orders will authorize specific work under the master contract. Council and staff said task orders with fees exceeding $100,000 will be brought to the Public Works Commission and city council for approval.
Why it matters: The FY 2024–25 transportation budget includes $1.6 million for pavement management (engineering and construction). The PMP guides how the city surveys road conditions, ranks streets and schedules maintenance and capital work. Choosing a survey method and setting priorities will affect which arterials and neighborhood streets are treated in the near term.
Key points from the presentation
- Selection process: Century West scored highest (96 out of 100) among RFQ respondents and remained the top candidate after interviews. Two other firms submitted qualifications; one was disqualified for providing only part of the required services.
- Survey methods: Council discussed two survey approaches. A traditional “windshield” survey (the method used in recent cycles) inspects a sample of roadway segments (staff said it yields roughly a 10% inspection coverage). An electronic scanning option (cameras and laser scanning) can yield a near-complete inventory of road conditions and ancillary assets (ADA ramps, street lights, trees) at higher cost. Staff estimated an electronic scan at about $41,000 versus about $22,000 for the windshield survey in 2020.
- Pavement condition: The last indexed average pavement condition score for city streets was about 72 on a 0–100 scale. Staff noted a deferred-maintenance backlog that grows over time; a staff forecast cited a multimillion-dollar shortfall to fully address neighborhood streets.
Council discussion and local contracting
Councilor Ellen Porter, who also sits on the Public Works Commission, noted support for the commission’s unanimous recommendation and encouraged staff to pursue ways to open parts of the program to local contractors where practicable. “It would be awfully nice if we can start…opening this up to some of the local contractors as well,” Porter said.
Procurement and next steps
Staff said the master contract will allow the city to issue task orders for surveys, planning, design and construction-phase services. Task orders will be negotiated individually and presented to the council when required by the city’s procurement and budget thresholds. The Public Works Commission recommended the award unanimously at its Jan. 9 meeting.
