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Board hears $200,000 scoreboard proposal and first-lease amendment for PLC building; trustees urge donor-funded campaign before contract
Summary
Principal Doctor Sumner told the Powhatan County School Board a new stadium video scoreboard with cameras and replay capability is priced at roughly $203,000–$209,800; the board said it will pursue fundraising and sponsor commitments before approving any purchase.
Powhatan High School officials updated the board on a fundraising campaign to replace the football stadium scoreboard with a large video unit and on a proposed first-lease amendment covering county use of the PLC building.
Scoreboard: Principal Doctor Sumner presented vendor pricing and installation estimates. The most recent total, including installation and potential relocation, was estimated between $203,039 and $209,829; the vendor would require 50% down at delivery and the balance when installation begins, with a projected mid‑season deadline for final payment. The proposed unit would include live video and replay features and cameras; staff said the vendor had quoted delivery lead time of about eight weeks once the agreement was finalized. The high school reported 14 sponsors committed at varying levels but no signed agreement for the full amount; board members and staff said they would not enter a purchase contract until sufficient funds were raised and suggested pursuing organized fundraising, sponsorship sales and work through the Powhatan Education Foundation (PEF). Board members also asked about sound-system needs and community uses (graduation, movie nights) and asked staff to continue discussions with PEF and booster groups.
PLC lease amendment: The board reviewed a first-lease amendment that formalizes county use of a school property known as the PLC building for Parks & Recreation programming. Board members raised questions about past utility and maintenance costs dating to June 2019, and whether the county owes the division reimbursement; one board member estimated cumulative unpaid facility costs since 2019 and urged staff to pursue recovery. Staff said the amendment updates the operating framework but that the original lease language and prior accounting should be checked to confirm what costs were contractually owed and whether a semiannual utility true-up applied.
Board members voiced a consistent preference that any scoreboard purchase be fully funded through fundraising and sponsorship commitments before committing the district. On the lease amendment, members asked staff to provide the original lease and accounting so the board can determine whether the county owes reimbursement for prior use.
