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LegacyLink change prompts Hart County to issue Meals-on-Wheels RFP for senior center
Summary
LegacyLink's change to vendor contracting led Hart County staff to prepare an RFP for Meals on Wheels food service; the board authorized issuing the RFP with an April 3, 2025 deadline and discussed reimbursement rates and client counts.
Hart County staff told commissioners that LegacyLink (the district-level aging services organization) will no longer contract centrally with food vendors for congregate and home-delivered meals, and the board authorized issuing a county RFP for Meals on Wheels food service.
Kelli (senior center director) explained that LegacyLink has moved from a single, district-level contract to a model where each county or senior center must contract directly with a vendor. The county must pay vendor costs up front but will be reimbursed through federal and state funding. Kelli provided reimbursement figures included in the packet: for congregate meals the county’s projected reimbursement for 2025 is about $16.15 per meal (up from $7.40 in 2024 in the materials presented); for home-delivered meals reimbursements rose from $2.66 to $4.22 per meal in the materials reviewed.
Kelli said the center serves about 25–30 congregate diners daily (35–40 on peak days such as bingo Wednesdays) and about 100 home-delivery clients; staff noted they shift portions of budgets (20% rules described in the packet) to cover transportation and home-delivery reimbursements where allowed.
The board authorized issuing an RFP with standard submission requirements and a deadline of April 3, 2025 at 2 p.m. Eastern, and directed staff to include standard late-bid rejection language. Commissioners discussed potential vendor options including local providers, the jail kitchen as a potential vendor (noting differing cost profiles), and the possibility of asking clients to contribute a portion to offset vendor costs if necessary. Staff said the county would solicit competitive proposals and evaluate vendor pricing and capacity before awarding a contract.
