Cheyenne County discusses outsourcing website, signs two wage agreements and moves to brief executive session

At a Cheyenne County meeting, county staff reported two signed wage agreements awaiting formal approval, recommended outsourcing website management to ensure compliance with posting requirements, asked permission to advertise for a part‑time transportation driver and the board voted to enter a five‑minute executive session to discuss non‑elected personnel.

County staff emphasized that keeping the county website current is important for timely department postings and for meeting legal/publication requirements. “The website has become a very important thing,” the Staff member said, adding that failure to post required materials on time has cost some counties funding. The staff member said they did not want the sole responsibility for managing the site and recommended either outsourcing or assigning the work to someone else: “I don't want that responsibility at this time. I think it would be better to either outsource or find someone else to manage the website.”

The staff member said a vendor called CivicPlus had reached out and provided examples of sites for nearby counties, including Wallace County, Norton and Wichita. The staff member said they would obtain quotes and check with other clerks through a clerk’s round table to identify additional vendors. A board member asked whether multiple bids would be required; the staff member replied they would seek additional sources and obtain quotes, but the meeting record does not specify any contract award or a procurement timeline.

On personnel matters, the staff member reported two wage agreements that had been approved and signed by employees but had not yet been formally presented for board approval; one agreement had been omitted from the previous meeting and was now ready. The meeting record indicates the agreements “have been approved” and “just need signed.” The transcript does not provide names, wage amounts or other contract details.

The staff member also asked permission to advertise actively for another part‑time transportation driver after one current driver indicated plans to take an extended trip. The board member present responded “Okay,” permitting the staff member to advertise for the position.

Later in the meeting, a motion was made, seconded and approved to hold a five‑minute executive session on “executive personnel” or non‑elected personnel matters. The chair called for the vote: “All in favor, signify by saying aye.” The record shows the motion carried by voice vote; no individual roll‑call votes or dissenting votes were recorded in the transcript.

Next steps recorded in the meeting include staff obtaining quotes for website services and soliciting recommendations through the clerks’ network; the transcript does not set specific deadlines for reporting back or specify procurement procedures. The transcript also does not provide the detailed terms of the two wage agreements or the number of applicants sought for the transportation position.