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Library lighting and HVAC projects delayed; city staff tracking contractor no-shows
Summary
Trustees were told the planned LED lighting work did not begin as scheduled and the library's chiller replacement will likely happen later in the year; the city will make the existing chiller functional in the interim.
Library staff updated the Franklin Public Library Board of Trustees on multiple building projects that have experienced scheduling and contractor issues.
Library staff member Jennifer reported that an LED lighting project scheduled to begin the week of the meeting did not start because the contractor did not show. Board members noted frustration and emphasized that the city project manager and city administration should be notified when contractors miss scheduled work. Trustees said a documented paper trail helps the city evaluate contractor performance across municipal projects.
On HVAC, Jennifer told the board the city plans to acquire a new air chiller later in the year. In the interim, city staff will get the existing chiller working for the cooling season. "They do have a plan," Jennifer said, adding that the long-term solution is a new air chiller but that repairs or a temporary fix will be used until replacement equipment can be scheduled and delivered.
Board members also heard that boilers were expected to arrive soon and that a contractor was awaiting city approval of a crane-lift plan before certain installations could proceed. The board identified Johnson Controls as the managing contractor for some of the work; trustees urged staff to copy the city administrator on emails about no-shows so the city can track performance and avoid repeating poor contractor outcomes across other municipal sites.
Board members requested that staff notify appropriate city staff (including the city administrator) when contractors miss scheduled work to create a record for periodic project-review meetings.
