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Five‑year facilities plan flags widespread HVAC, roofing and lighting needs across Cheatham County schools
Summary
District staff outlined a five‑year facilities plan that identifies HVAC units past useful life, pending roof replacements, LED sports-lighting upgrades and near‑term concession‑stand and drainage projects; staff said an asset‑management upgrade is under consideration.
District facilities staff on Feb. 6, 2025 presented the district’s five‑year facilities plan, highlighting deteriorating HVAC systems, scheduled roof work, sports‑lighting conversions and near‑term completion of concession‑stand projects.
The presentation said the district completed a sports‑facility assessment and intends to continue annual facility assessments. Staff reported completed work at June Middle School’s roof and listed Sycamore Middle and Hartford Middle as the next schools in rotation for major roof projects. Ashland City Elementary was singled out for a kitchen and roof‑drip‑edge issue requiring further expert assessment.
Staff emphasized HVAC needs throughout the district. "Anything you see in red on this slide is past its useful life," a facilities presenter said while outlining equipment condition codes; several units were shown as past useful life and many more were nearing end‑of‑life. The presenter said the district is pursuing a five‑year HVAC plan and has two HVAC technicians on staff and outside contractors assisting with repairs and assessments.
The district described ongoing athletic‑facility work: converting lights to LED at multiple fields, a completed second‑floor high‑school drainage project, and geotechnical and engineering work to address suspected sinkholes behind an outfield. Concession stands were described as nearly finished, with staff reporting a targeted completion date of March 1, 2025 and purchase orders for equipment already issued.
Staff also said the district is exploring an expanded asset‑management system to integrate with FMX work‑order software and a product from Informatica; staff conveyed that pricing conversations were beginning and that the item had been routed "up the chain" to auditors and Dr. Watson for review.
Nut graf: The presentation framed facilities work as a district priority with multiple projects moving from assessment to procurement and construction; aging HVAC and roofing needs were flagged as ongoing operational and budgetary challenges.
Additional details reported in the meeting:
- Theater HVAC: a unit was replaced ahead of a larger theater project because it was failing.
- Plumbing and concession‑stand piping: staff discussed switching to PEX or other frost‑tolerant materials to limit freeze damage to plumbing in unheated concession areas.
- Staffing and contractors: the district has two in‑house HVAC technicians and is working with outside contractors and engineers (GMC named as engineering partner in the transcript) on projects and geotechnical investigations.
Ending: Staff indicated follow‑up steps include finalizing equipment bids, continuing geotechnical testing where sinkholes are suspected and pursuing asset‑management pricing; work timelines for roof and HVAC projects will be coordinated with finance and construction partners.
