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Finance staff warns state software modernization could cause year-end audit issues; 2024 finding closed
Summary
Finance staff told the committee that statewide modernization of DPI systems is disrupting district software communication, which could complicate year-end adjustments; DPI has closed a prior school nutrition finding satisfactorily and the district received its ACFR for review.
Union County Public Schools finance staff told the Feb. 25 committee that state-level modernization of Department of Public Instruction (DPI) systems is interrupting automated communications between local finance software and state systems, creating a risk for year-end accounting and potential audit findings.
Shauna, finance staff, said the problem is statewide and affects licensure and accounting feeds that the district uses to make daily corrections during the year. “Part of my biggest concerns... is the ability for us to submit those corrections and monitor that on a regular basis,” she said, noting delays that could stretch to monthly cycles instead of daily reconciliation.
Shauna said the district has held multiple meetings with DPI and vendors and that four districts — including Union County — will participate in tests to find workable solutions before year-end. “We're one of the four yes. So we're part of the districts that are gonna work through some of this to see if we can get it resolved,” she said.
On audit closeout matters, Shauna reported the Department of Public Instruction closed a prior audit finding related to the school nutrition budget as satisfactory after district responses. She also said she received the district’s Annual Comprehensive Financial Report (ACFR) for review and intends to present it as an informational item at the March meeting.
Committee members asked for periodic updates if the testing or audits produce findings; Shauna said she will provide progress reports as the year progresses.
