Finance committee clears multiple ordinances, task orders and a $9.5M parks ADA supplement; several items held

The Finance Executive Committee voted on a slate of ordinances, resolutions and procurement actions, approving multiple contract renewals, task orders and funding supplements and holding a smaller set of items for follow-up.

Key approvals included an amendment and extension for a citywide copier/printer services agreement (ordinance 25-O-10-81, substitute approved), addition of Atlanta Fire Rescue as an authorized user under a maintenance agreement (25-O-10-82), a cooperative agreement renewal for a voluntary employee purchasing program (Purchasing Power LLC), and several IT and maintenance renewals and procurements.

The committee also approved a funding supplement of up to $9,500,000 to continue ADA and other park repairs and construction through existing contractors under task-order contracts to the Department of Parks and Recreation. Keith Hicks of DPR said the funds will expand previously approved work; Councilmember Hillis asked staff to provide an itemized list of project locations and to show what has been completed or is in progress; staff agreed to supply that list.

The committee approved several capital task orders for fire-station work, including:

- Task order for design and construction administration at Fire Station 22 (Harris & Smith LLC) for approximately $85,243; - Task order for EMS and Fire Station 29 design and construction administration (Harris & Smith LLC) up to $596,725; - Job-order contracting task for construction of Fire Station 25 with Manhattan RFP JV for up to $11,284,168.35.

The Department of Aviation requested and the committee approved a write-off of $2,884,463.01 in accounts receivable determined to be uncollectible after legal review; Tam Lee of Department of Aviation Finance said USPS has no taxable interest in the property at issue and collection attempts were exhausted.

Items held by motion included a special procurement agreement to expand a city carbon-credit program (25-R-3156) and two ordinances concerning bond/refunding authorization and a broker-of-record agreement (25-O-10-96 and 25-O-11-01). The committee explicitly held those items for further consideration.

Votes at a glance (selected items)

- 25-O-10-81 (substitute): Amendment and 90-day extension for citywide office printer supplies and services (Xerox). Outcome: approved (vote recorded as 7-0). - 25-O-10-82: First amendment adding Atlanta Fire Rescue to Westnet LLC maintenance agreement. Outcome: approved (7-0). - 25-O-11-08 and 25-O-11-09: Donations to Morningside Lenox Park Association ($5,000) and Propel ATL ($3,000). Outcome: approved (7-0). - 25-R-3156: Special procurement with Urban Forest Carbon Registry (City Forest Credits). Outcome: held (motion to hold carried). - 25-R-3157: Renewal option for revenue recovery services (Utility Revenue Management) to continue audits of commercial, industrial and multifamily meter accounts (roughly 20,000 accounts). Outcome: approved (vote recorded as ayes have it). - Purchasing Power cooperative renewal (HR): Outcome: approved; staff reported 1,242 employees registered and 552 orders placed since launch in March 2024; no cost to city. - Milner Technology maintenance renewal and other IT/service renewals: Outcome: approved on substitute (votes recorded in meeting). - 25-R-3201: Parks & Recreation funding supplement up to $9,500,000 for ADA and other improvements. Outcome: approved (ayes have it); councilmember requested itemized project list. - Fire Station task orders (22, 29 EMS, and 25 construction): Outcomes: approved; contract amounts noted above. - Department of Aviation receivable write-off: $2,884,463.01. Outcome: approved.

Several consent items and first-reads were read into the record to be considered at the committee's next sitting; two lease/contract consent items (25-O-11-15 and 25-O-11-16) were read and slated for consideration at the next meeting.

Ending: Committee members approved the majority of procurement and capital items on the agenda, asked staff for follow-up materials (notably an ADA project list for Parks & Recreation), held a small number of items for later action and adjourned.