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Commissioners agree applicants may speak at work sessions by invitation; staff to record and circulate meeting notes
Summary
After debate, commissioners set a practice that applicants or applicant‑related parties may appear in work sessions by invitation with staff present; staff will take notes of such meetings and circulate them to all commissioners. Commissioners may still decline private meetings.
The planning commission used commissioner time to clarify practices for ex‑parte meetings and applicant outreach. The discussion arose amid requests from commissioners to hold applicant briefings and from concerns about perceptions of off‑record conversations.
Commissioner Karen Warfield proposed that meetings with applicants or applicant‑related parties be held in work sessions so the public and all commissioners could hear the same information. Several commissioners said they prefer that applicant…
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