Officials discuss access to NAV and ADP systems; cloud migration proposed to broaden view access
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Summary
Council members and staff discussed limited remote access to NAV (financial system) and ADP (payroll) data, current on-premises access restrictions, and plans to migrate systems to the cloud to expand secure view-only access for department heads and council members.
Council members asked for broader visibility into financial and payroll reporting. Staff explained NAV (the municipal financial system) is currently hosted on an on-premises server that requires a city-managed device and network access; that setup prevents straightforward remote access from non-city machines.
City IT staff and finance staff said they are in discussions to migrate the environment to a cloud-hosted configuration. Staff said a cloud migration would allow secure access from outside city devices using city credentials while preserving role-based controls. Staff clarified that NAV and ADP are separate systems: NAV provides detailed fund/account data and is used by department financial staff, while ADP manages payroll, personnel and timekeeping.
Misha said department directors can be granted view-only NAV access for their department numbers; staff will perform a permissions review and offered to demonstrate NAV views and chart-of-account filters to council members who requested them. Staff reiterated controls on cash/bank accounts and emphasized that some backend cash accounts are restricted for security and reconciliation reasons; council members asked staff to ensure appropriate view access while maintaining security controls.
Staff offered follow-up demonstrations and said they will continue discussions with IT and the finance-advisor team to scope the cloud migration and broader secure access.