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Pasco, city plan consultant study to validate shared administrative costs for aquatic center ILA
Summary
Pasco staff told the board they will work with the City of Pasco to hire a consultant to validate shared administrative costs for the aquatic center interlocal agreement (ILA), a step staff and board members said is necessary to fairly allocate ongoing operating costs.
Pasco PFD operations staff and city officials plan to hire an independent consultant to validate and allocate shared administrative costs that will appear in the interlocal agreement (ILA) for operating the new aquatic facility, Pasco staff said during the meeting.
Jesse Rice, representing Pasco operations and maintenance, told the board the aquatic facility’s ILA is likely to be the district’s largest operating partnership and that shared administrative costs (HR, finance, facilities, communications and similar items) are more complex to allocate than direct, facility-specific expenses such as lifeguards or chemicals. Rice said the city has offered to initiate the consultant engagement; staff expect the consultant’s work to identify fair cost shares and reduce the chance of unexpected increases once operations begin.
Rice said operations staff and recreation leaders continue to refine operational assumptions—hours of operation, admission rates and pass structures—and that the validation work has been provided to the consultant that originally prepared the facility validation (Ballard King) for rework. He said the goal is to present validated numbers that both the PFD and the city can defend to their respective governing bodies and auditors.
Board members asked who would pay for the consultant and whether the PFD should expect to be billed. Rice and other staff said the city intends to initiate the study and that cost-allocation arrangements are still being clarified; staff committed to report back with firm cost and timeline details. Board members requested an estimate (ROM) and an explicit confirmation of who will be billed before the consultant is retained; staff said they would provide that information and a schedule as soon as procurement steps are clear.
Board member comments emphasized the importance of verification before committing to operating budgets. The board also reviewed Ballard King placeholder budget percentages used in earlier validations and discussed working with staff to build a 2026 operating budget using updated, validated figures.
Rice said the modules under review include operating hours and fees, and that the city and PFD will aim for an allocation method that is auditable and fair to both organizations. No final ILA was executed at the meeting: the item remains in validation and negotiation phase pending the consultant’s report and city council review.
