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City moves grant management to Office of Budget & Management and begins Amplifund rollout
Summary
The mayor’s team moved an existing grants manager into the Office of Budget and Management and has begun implementing Amplifund grant‑management software to centralize deadlines, reporting and grant monitoring.
Budget Administrator Nicole Gallagher and finance officials described steps to centralize grant oversight in the Office of Budget and Management (OBM). A grant manager was reassigned from Financial Reporting and Control into OBM as a first step toward a centralized grants office that will monitor deadlines and reporting across departments.
Staff said the city has purchased Amplifund (referred to in the hearing as “Amplifund/Amplify”), a commercial grant‑management platform. Implementation is underway; the administration said the initial purchase and the first full year’s fees have been covered and that ongoing annual maintenance fees will appear in future budgets. City staff said the system will allow administrators to enter grant deadlines, assign responsible staff and trigger automated notifications when reports are due. The city will use the system to create a centralized portal for grant tracking and to improve city‑wide grant compliance and reporting.
Council members asked for an operational oversight hearing to review how grants will be managed, how the city will avoid previous problems with state grant reporting, and how decentralized grant administration across departments will be consolidated in practice. Staff agreed to return with operational details and a timeline for full implementation and training for departments.
