District staff recommend AE Tech Design for camera/security design; contract not-to-exceed $225,653

The board heard a recommendation from district technology staff to hire AE Tech Design to provide design, management and commissioning services for planned building security upgrades at a not-to-exceed cost of $225,653.

Josh Bowman, speaking for technology, summarized a multi-step process that began with a KTS Engineering assessment and later an RFP. "Following the evaluation of proposals, post bid interviews, and professional reference checks, we believe that AETech Design would provide VCPS with highest level of service," Bowman said, recommending approval of AE Tech Design "in the amount not to succeed $225,653 to provide the district with design management and commissioning services based on the assessment for the upcoming security projects."

Trustees asked how the design work relates to the district's proposed bond for facilities. Bowman said the assessment costs were built into the bond and that the goal of the project is to increase student and staff safety by adding exterior, interior and classroom cameras where appropriate. He confirmed remote access would be set up via VPN and that audio would be included with the cameras. He also said there is no scope for bus cameras at this time.

Bowman noted the vendor selection followed interviews and reference checks. The recommendation and related Q&A appear in the transcript; there is no recorded motion or vote on the contract in the excerpts provided.

If the board advances the recommendation, staff expects AE Tech to provide the design and commissioning services ahead of implementation that will use bond funds when available.