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Board authorizes quotes for downtown facade restorations at three buildings, OKs federal "ready funds" allocations
Summary
Lebanon's Board of Works authorized staff to solicit quotes for facade-restoration projects at Collier's Corner, the Lido Building and the Eichmann Exchange, and approved use of designated federal "ready funds" for specified facade, electrical, plumbing and masonry work.
Lebanon's Board of Works on Feb. 24 authorized city staff to solicit quotes and pursue contracts to restore facades and upper-floor housing at three downtown buildings as part of the 1‑80 makeover program.
The authorization covers Collier's Corner, the Lido Building and the Eichmann Exchange. Kevin (Engineering) told the board the projects will reestablish first-floor commercial space, renovate upper floors for residential use and include full exterior facade and structural work.
The board's authorization lets city staff invite quotes for scopes believed to be below the city's $150,000 single-contract threshold. The city will hold the contracts because the projects use federal aid funds that are being routed through state and regional agencies; the city then pays contractors after the MPO transmits federal reimbursement, Kevin said.
Budget details provided to the board show Collier's Corner and the Lido each have an overall project budget of $698,000 and an allocated $149,000 in "ready funds" for prioritized scopes. For Collier's Corner the $149,000 is split as $54,000 for storefront windows and doors and $95,000 for electrical systems. For the Lido the $149,000 is allocated as $44,000 for storefronts, $80,000 for electrical and $25,000 for plumbing.
The Eichmann Exchange is budgeted at $2,254,902 with $150,000 in ready funds divided into $110,000 for masonry repair/tuckpointing and $40,000 for doors and windows, Kevin said.
Kevin said the ready funds are federal aid channeled through the state and regional MPO (as described to the board during the meeting) and will be distributed to contractors after the city verifies that billed work matches completed work. "When we receive those invoices, we submit those to the MPO. The MPO wires that money to the city, and then we distribute it to the contractor," Kevin said.
Board members voted to authorize staff to seek quotes; second and roll-call discussion were on the record and the motion was approved.
Next steps: staff will solicit invited quotes and return recommended contractors and contracts to the board for award and execution. Kevin said the quote responses and recommendations will come back to the board for presentation and approval.
