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Bracken County Fiscal Court reviews two website vendors and requests more research
Summary
County staff presented two vendor options for replacing Bracken County’s aging website; no vote was taken but commissioners discussed costs, timeline and codification of ordinances.
Bracken County Fiscal Court members heard a presentation on potential vendors to replace the county’s outdated website and asked staff to continue researching options.
County staff member Colin Jarrell told the court he had compared two vendors used by neighboring counties — Revise (used by Mason County) and CivicPlus (used by Kenton County) — and recommended Revise as the better fit for Bracken County’s needs and budget. "For what we need, I believe Revise is the best option that we could go with," Jarrell said, citing mobile-friendly design, administrator counts and lower projected cost.
The presentation outlined the two pricing approaches Jarrell obtained. Revise’s all-in first-year cost, if paid up front, was quoted at $9,100 (implementation and the first year of maintenance) with annual maintenance of $2,300 thereafter; Jarrell said Revise also offers a five-year payment plan. Jarrell said CivicPlus would cost roughly $8,000 more over a five-year span for comparable features, with additional tiers ("premium" and "ultimate") for more elaborate designs. "They are great, but they are pricier in our case," Jarrell said of CivicPlus.
Why it matters: the court’s current site is limited in functionality and prevents departments such as planning and the industrial park from posting up-to-date materials and links. Jarrell said a new site would allow posting fiscal court minutes, budgets, contact lists, forms and other timely county information.
Commissioners asked about vendor longevity, domain names and additional services. Debbie Mayfield and other members asked whether the county could retain its existing brackencounty.ky.gov address; Jarrell said the current state-hosted address has been in use for more than a decade and that domain arrangements would have to be clarified with the state. Jarrell also said Revise is headquartered in Michigan and CivicPlus in Kansas and that both provide national support.
Several commissioners raised codification of county ordinances as a separate but related need. Jarrell said codification — scanning and making the county’s ordinances keyword-searchable — carries an additional cost and could require a third-party vendor. One commissioner said past codification work cost about $5,000 and suggested the court obtain cost proposals for scanning and printing organized ordinance books as well as online codification.
No formal vote was taken. Jarrell said the proposal was intended to give the court a starting point for vendor research and budgeting; he asked the court to continue researching and bring recommendations back for a future decision.
