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Staff reports 64 nonprofit contracts for 2025–26; staff cites reimbursement cadence and community concerns
Summary
Staff reported the commission allocated funding across 64 programs for 2025–26 and is finalizing contracts; staff described the quarterly reimbursement process, some partial payments when deliverables were not met, and said immigrant-serving nonprofits have reported increased fear around ICE activity.
City staff told the commission that the Human Services Commission’s 2025–26 funding allocations cover 64 programs and that staff are finalizing contracts and related paperwork.
Staff said many of the funded programs participate in pooled/regional funding arrangements managed by the City of Kirkland on behalf of Sammamish, Redmond and Issaquah; Kirkland handles contract management functions for pooled items. Staff described the administrative steps needed to finalize contracts, including scopes of work, certificates of insurance and W-9 forms.
On payments and reporting, staff said nonprofits are paid by reimbursement after quarterly reporting. Staff described the typical cadence: the quarter ends, organizations have a short period to submit reports, staff review and then forward materials to finance for payment processing. Staff acknowledged the reimbursement timeline can cause delays for smaller organizations and said some organizations have received partial payments where deliverables were not met.
Staff also said they are hearing from immigrant-serving nonprofit partners about current immigration enforcement activity and that those providers report fear among clients. Staff said they are maintaining communication with nonprofit partners to monitor community needs.
Staff said quarterly program reports will be available in coming months (quarterly reporting for Q1 will be reviewed in April) and offered to provide commissioners a deeper review of organizations that did not meet deliverables.
Commissioners asked clarifying questions about timing of reimbursements and whether partial payments were issued when deliverables were incomplete; staff confirmed partial payments are possible and explained the portal-based submission process used to receive reporting from nonprofit partners.
No formal motions or funding changes were made during this report; staff said they will present quarter reporting to the commission in future meetings.
