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Yukon staff report progress on implementing NAFA‑related reforms; weekly team reviews and hotline planned
Summary
City manager and staff described a multi‑department effort to implement policies and procedures required by the NAFA resolution, including 13 policy sections, a whistleblower hotline and an IT audit scheduled for mid‑2025.
City Manager Mike Castro told the council that staff have organized a citywide effort to implement the items in the NAFA resolution. The work is divided across department leads and includes about 13 sections of policy and procedure updates; Castro said staff meet weekly to report progress and will provide monthly updates to council at the second meeting of each month.
Mitchell (staff lead on policy drafting) described draft and near‑final documents the team is preparing: internal controls and segregation of duties policies; a formal bank reconciliation and monthly reporting timeline; budget amendment and fund‑transfer policies; procurement and vendor‑management updates; human‑resources policies including a code of conduct, nondiscrimination and complaint procedures; and a hotline/whistleblower implementation. Mitchell said the team has purchased Lighthouse (hotline) software; the web submission page, toll‑free number and mobile app options are set up and staff testing is underway. The city plans staff training and rollout once final text is completed.
Castro and Mitchell said IT governance and security work is underway: badge/logging data preservation, user time‑stamp logging, network activity logs and a planned IT audit. Mitchell said the city scheduled an IT audit to begin by June 30, 2025, and that phishing and other security testing are planned. Castro said staff are focusing on quality because the policies are intended to be long‑lived (15–25 years).
Castro described implementation oversight: the manager supplied an implementation document under technical review, staff are tracking expenses for the effort, and department heads are devoting several hours weekly to the project. He said the list of follow‑up items may grow beyond the initial 154 items identified in the resolution and that the city intends to return to council monthly with progress reports.
Council members asked questions about specific sections, and staff said some items are already in draft form and will be routed through technical review before presentation to council. No formal council action was taken on the report; the presentation was informational and staff will return with specific policies for council adoption as they are finalized.
