Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
Committee approves purchase-order exceptions, agrees to reimburse Veterans Park work under $10,000
Summary
The committee granted exceptions for two purchase-order failures and approved reimbursing Veterans Park for a small-dollar project (about $8,396.55) pending submission of detailed invoices.
The committee approved purchasing exceptions for two instances where a purchase order was not obtained and granted reimbursement for small-dollar work performed at Veterans Park.
Procurement staff said item numbers 21 and 22 were failures to obtain a PO; the mayor provided corrective-action documentation for the incidents and the purchasing director recommended granting an exception under the purchasing policy. The committee voted to approve exceptions for those items.
Separately, staff reported Veterans Park had completed small park work and requested reimbursement. Procurement said the total value of the work was about $8,396.55; an outside grant of $2,500 covered part of the expense and the county agreed to fund roughly $5,000. The committee approved reimbursing the park for documented invoices and asked staff to require full supporting invoices before payment.
Committee members noted that small purchases under $10,000 do not require three written quotes but do require a PO; the exceptions were approved with the caveat that documentation be supplied and corrective action be recorded.
