Board approves contracts, bond releases and project changes at Feb. 19 meeting

GREENWOOD — The Greenwood Board of Works and Safety on Feb. 19 approved a set of routine and project-specific actions, including contracts, maintenance-bond releases and change orders, the board indicated during its 5:30 p.m. meeting.

The approvals included a contract and auction list for nine city vehicles, the city’s medical, dental and vision benefit renewals for the 2025–26 plan year, multiple maintenance-bond releases for subdivision and commercial projects, an encroachment agreement tied to an amenity center, revisions and acceptance of change orders for paving projects and authorization for a reimbursable utility relocation estimate not to exceed roughly $62,500 (subject to legal review).

Board action matters because the items either change the city’s financial commitments (contracts, change orders, bond releases) or clear conditions for property development and public infrastructure projects that affect nearby neighborhoods and future construction schedules.

Key votes and outcomes (selected):

- Contract with Christie’s of Indiana: The board approved a contract and an associated auction list to sell nine city vehicles through Christie’s of Indiana. Motion text in the meeting sought approval of the auction list and the contract; the board voted to approve and the chair announced, “Motion passes.” (Referenced in transcript 64.66–85.60.)

- Street-department grinder contract: The board approved a contract for on-site grinding while the city’s grinder is out for repairs. The request described an estimated on-site grinding time of 10–12 hours at $985 per hour plus delivery/setup/permitting costs of about $2,000. The board voted to approve the request. (Referenced in transcript 98.34–192.88.)

- 2025–26 employee benefits renewal: The board approved the city’s employee benefits package for the 2025–26 plan year, keeping current carriers (Anthem for medical and vision, Principal for dental, Mutual of Omaha for voluntary products) and no increase in premiums to employee deductibles; the deputy mayor was authorized as an approving signatory. (Referenced in transcript 210.395–369.81.)

- Preserve Southlake: The board approved the release of maintenance bonds for sidewalks and trails in the Preserve Southlake subdivision after staff inspection found the work in satisfactory condition. (Referenced in transcript 1121.66–1181.59.)

- Encroachment agreement, Preserve Southlake amenity center: The board approved an encroachment agreement allowing parking and a playground to be built over an existing 21-inch reinforced concrete storm sewer, subject to conditions requiring the developer to remove and replace improvements at its expense if utility work is necessary and to coordinate fence/post installation and potholing before construction. (Referenced in transcript 1192.97–1416.33.)

- Grand Vista Section 4 final plat / monument acceptance: The board accepted monuments and executed the final plat for Grand Vista Section 4 and associated fees, voting to approve. (Referenced in transcript 1439.435–1493.47.)

- Sagebriar (Del Webb) performance guarantees: The board accepted performance guarantees for Del Webb’s model home parking lot with acknowledgement that model-home parking may be removed later and that guarantees remain until release by the city. Motion approved. (Referenced in transcript 1507.095–1604.76.)

- Pitney Bowes / Newgistics maintenance-bond release: The board approved release of maintenance bonds after inspection of sidewalks and related items. (Referenced in transcript 1612.135–1654.16.)

- Becknell Industrial (South Tech Park) maintenance-bond releases: The board approved release of maintenance bonds for streets, sidewalks and driveway extensions after inspection. (Referenced in transcript 1656.5399–1744.415.)

- Approval of professional services contract for public relations: The board approved a professional-services agreement with Highlands Advertising/Public Relations for communications related to the 2025 State of the City address for $16,400, substantially similar to the prior year’s agreement. (Referenced in transcript 1766.405–1789.8899.)

- Change-order acceptance for 2024 annual paving project: The board accepted change order No. 2 for the 2024 annual paving project, reflecting a final contract amount of $1,632,847.56 and a deduction of approximately $469,331.24 from the engineer’s estimate; the mayor and staff were authorized to sign. (Referenced in transcript 1927.395–1990.055.)

- 2023 Community Crossings Mill & Oak Lake project: The board accepted a change order reducing the project by $209,640.17 and authorized signatures. (Referenced in transcript 2005.69–2031.65.)

- Authorization to advertise 2025 annual paving project for bid: The board authorized the engineering staff to send the 2025 annual paving project, budgeted at $1.6 million (including alternates), out for bid. (Referenced in transcript 2062.825–2123.6948.)

- Community Crossings 2024 project ratification/bid authorization: The board ratified prior bid processing and approved moving forward with the project (discussion characterized as ratification). (Referenced in transcript 2125.1948–2187.3552.)

- Sanitary sewer single-parcel service agreement (outside city limits): The board authorized staff to prepare a single-parcel special sewer service agreement for a property outside the city limits but inside the sanitary sewer district (Parcel at +1 493), where a stub lateral exists. (Referenced in transcript 2199.31–2315.27.)

- Smith Valley / Woodman water-line contingency authorization: The board approved a reimbursable agreement and authorized payment up to a not-to-exceed amount of approximately $62,500 for potential relocation of a water line owned by Indiana American Water to accommodate Smith Valley Road roundabout improvements, subject to legal review of the documentation. The board moved, seconded and approved the motion with that condition. (Referenced in transcript 2358.795–2488.45.)

- IHARTS actuarial contract for other postemployment benefits (OPEB): The board approved a two-year contract with IHARTS for the actuarial analysis required by the state to support OPEB annual reporting; the arrangement repeats the prior two-year structure with a roughly 5% price increase. (Referenced in transcript 2508.17–2567.41.)

Several other maintenance-bond releases and routine contract approvals were approved on motions where board members verbally agreed “aye” and the chair declared the motion passed. Where the transcript recorded only unanimous voice votes, the record reports the motion was approved and does not provide individual roll-call tallies.

The board did not take public comment on other policy matters during the listed items, and several agenda items were reported as inspections completed and recommended for release by city engineering staff.

Ending: The meeting concluded after items were handled and the chair adjourned at about 6:13 p.m.