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Council authorizes Poly Inc. contract for third-party wastewater sampling and training
Summary
Council authorized the mayor to sign an agreement with Poly Incorporated for third-party compliance sampling, lab QA/QC and staff training for the city—s wastewater plants; staff described a scope that included SOPs, chain-of-custody and training, with estimated fees and hours provided in the packet.
Enterprise—s council authorized the mayor to execute an agreement with Poly Incorporated to provide third-party environmental consulting services for the city—s wastewater treatment operations.
City staff described the proposal as independent quality-assurance and quality-control support for the city—s two wastewater plants, including development of standard operating procedures (SOPs) for sampling, chain-of-custody documentation, analytical-method SOPs, training for plant and laboratory staff, and support for discharge-monitoring reporting required by ADEM (Alabama Department of Environmental Management).
Staff said the city currently conducts three weekly effluent tests, monthly tests sent to Poly in the past, and annual testing in an on-site lab. The Poly scope would add an independent audit and supplemental sampling to confirm results, plus training to maintain documentation and sampling integrity as staff turnover occurs.
Quotations and estimates in the packet described an approximate staffing assumption of 35 hours per month for Poly support and a rough fee estimate of $65,000 (amount described in staff materials as a ballpark figure tied to the hours). Staff emphasized the goal was to add QA/QC so the city does not encounter unexpected compliance problems as capacity grows or staff changes.
Council voted to authorize the mayor to execute the Poly Incorporated agreement, subject to review by the city attorney and city administrator.
Ending: Staff said the contract language would be reviewed by the city attorney and administrator before signature and that the agreement is intended to supplement — not replace — the city—s in-house sampling and lab work.
