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Committee reviews major procurement overhaul; staff to propose procurement official appointment and procurement code language
Summary
Procurement manager Alicia Boynton reviewed a broad overhaul of the city’s purchasing policy, proposing a new procurement manual, updated forms, a procurement official title and a planned appointment; committee members supported adopting GDOT/federal templates for grant‑funded work and bringing code language to council.
A comprehensive update to Stonecrest’s purchasing policy and procurement processes was presented by Procurement Manager Alicia Boynton at the Feb. 19 finance committee meeting. Staff described the update as a reorganization and expansion that moves many process details into a separate procurement manual while adding forms, templates and references to state/federal requirements.
Boynton told the committee the existing purchasing policy mixed policy and procedure; she proposed moving procedural details into a procurement manual (SOP) and leaving higher‑level policy in the purchasing policy. Planned additions include updated purchase requisition and solicitation request forms, sole‑source and emergency procurement request forms, DBE (disadvantaged business enterprise) good‑faith‑effort forms, and a solicitation request template that departments must complete before procurement begins.
Boynton said the updated policy would reference the State of Georgia/DOT procurement rules when…
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