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Board amends Policy 8.330 to remove birth date, birthplace and contact details from 'directory information'
Summary
Trustees suspended the usual two-meeting notice and voted to update Policy 8.330 (Student Records) to remove date of birth, place of birth, address and telephone number from publicly releasable directory information to enhance student privacy and security.
The board voted to amend Policy 8.330 (Student Records) to narrow the district’s list of directory information and enhance student privacy.
Sergio (district legal/operations staff) told the board that outside legal guidance and best-practice webinars recommended removing date and place of birth, addresses and telephone numbers from directory information that the district can make available on request. “To enhance student privacy and security, it has been recommended that the date and place of birth be removed from this list,” Sergio said. He and the superintendent described the change as consistent with the Family Educational Rights and Privacy Act (FERPA) and with local counsel recommendations.
Because staff recommended immediate action, the board first voted to suspend the bylaw requiring two meetings’ prior notice; that motion carried on a simple majority voice vote. The board then voted to amend Policy 8.330 as proposed, effective immediately. Trustees discussed that directory information still includes names, participation in officially recognized activities and graduation dates, which are used for programs and publicity; but staff said there is no operational need to include telephone numbers, street addresses or birthplaces on the public directory list.
Trustee Williams asked for clarification about family opt-out procedures; staff explained that parents receive annual notice and are given an opt-out form that is recorded in the student information system.
Ending: The board approved the change to Policy 8.330 to remove sensitive personal data from the directory-information list and directed staff to implement the change immediately and continue notification procedures required by FERPA.
