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Committee approves FCO reallocation to cover Kronos transition, signage and AEDs
Summary
Audit & Finance recommended moving fixed-cost-of-ownership contingency funds to cover Kronos-to-Munis (Tyler) timekeeping transition costs, signage replacements, AEDs and medical kits, and other equipment purchased after a network outage.
District staff described a midyear fixed-cost-of-ownership (FCO) reallocation to cover multiple needs: signage replacement at Bridgeview and Calhoun Street, AEDs and medical kits for facilities, and IT expenses tied to transitioning timekeeping from Kronos to the Munis (Tyler Technologies) platform.
Daniel Prentiss said the FCO contingency combines prior-year budgeted contingency and interest earnings; these contingencies are appropriated and then transferred as needed. IT costs included parallel running of Kronos while cutover to Munis occurs and licensing/equipment purchases made after the district’s network outage; the long-term expectation is an annual savings of roughly $500,000 when the Munis timekeeping replaces Kronos.
Committee members questioned whether software costs were ongoing or one-time; staff clarified that some software licenses are recurring and that the FCO budget presented in March will include the full-year software amounts and department breakdowns. Prentiss said FCO has approximately $24 million available and noted the district issues bond anticipation notes and appropriates interest earnings to the contingency as part of standard cash-flow practice.
Ending: The committee approved the reallocation to proceed to the regular board meeting.
