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Audit committee adds item to agenda and requests formal corrective-action briefing
Summary
Committee members amended the meeting agenda to add a formal information item on corrective actions taken after the FY24 audit, and requested written standard operating procedures and a formal presentation tracking those actions.
The Audit and Finance Committee amended its February agenda to add a new information item asking staff to present a formal, written report on corrective actions taken in response to the fiscal year 2024 audit.
Committee member Miss Stamp pressed for a formal presentation and documented corrective-action plan during discussion of agenda adoption. Daniel Prentiss, who presented the audit materials earlier, said the two findings in the FY24 audit had been addressed: one involved procurement related to ESSER-funded activity and resulted in staff termination and process changes in procurement; the other involved the coding/posting of Medicaid reimbursements and was corrected by recoding transactions and updating the budget office SOPs. Prentiss said auditors had presented the audit and that management considered both issues resolved, but Stamp and other committee members wanted those resolutions presented as a discrete agenda item and tracked going forward.
The committee debated whether the corrective-action summary had already been presented verbally in December and at the board meeting. Several members suggested amending the agenda before approval to ensure the corrective-action discussion would be on the record. A motion to amend the agenda to add item 3f — a follow-up on the December audit presentation and corrective actions — was made, seconded and approved.
Prentiss committed to provide the updated SOPs and corrective-action documentation to the committee and to include the material in a future board brief. Committee Chair Whatley and Superintendent Huggins acknowledged the request and said staff would provide the written materials for committee review prior to the regular board meeting.
Ending: Committee members said they expect the written corrective-action plan and related SOPs to be circulated to the audit and finance members; staff indicated they would share the materials in a board brief following the meeting.
