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Council reviews emergency renewal of TAC Computer police records contract after year-end lapse
Summary
Cleveland Heights’ Committee of the Whole discussed a resolution to authorize the mayor to execute an agreement with TAC Computer Inc. for police records management and citation software, a contract the administration says expired Dec. 31, 2024.
Cleveland Heights’ Committee of the Whole discussed a resolution to authorize the mayor to execute an agreement with TAC Computer Inc. for police records management and citation software, a contract the administration says expired Dec. 31, 2024.
Council Vice President Davita Russell opened the item as “Resolution 25,” asking whether council had questions. Council members asked for the underlying contract and more narrative detail before voting; several members said the documentation provided to council did not explain the operational impacts or why the item was presented on an emergency basis.
The mayor said the software is the city’s records-management system used to record traffic and parking citations and to feed data from patrol car mobile data terminals into the city’s records repository. “This is a system that we use to ensure that when we are putting in these traffic citations ... the record keeping software ... is through TAC,” the mayor said, describing the software as proprietary police records management used for public-records responses and citation activity.
Council members pressed whether policing operations had continued after the December expiration and whether the vendor continued to provide service; a city speaker identified as the police chief stated, “It expired 12/31/2024,” and councilors asked for written confirmation that services remained uninterrupted. Several members suggested the item be referred to the Safety Committee or that a police department representative attend the council meeting when the item is considered for final action.
No formal vote on the resolution is recorded in the committee transcript. Council members repeatedly requested that the full contract and a departmental memorandum explaining operational consequences be distributed to council in advance of any adoption vote.
Because council discussion centered on clarifying documentation and departmental impacts rather than approving or defeating the agreement, no final council action on Resolution 25 is reflected in the committee transcript.
